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Administrative Specialist Lead

Meta

Tel Aviv-Yafo, Tel Aviv District, IsraelOn Site

Original Job Summary

Overview

Meta is seeking a highly motivated, skilled Lead to join the Admin Specialist Program team as an Administrative Specialist Lead. In this role, you will manage a growing team of Admin Specialists and support high-volume calendaring, travel planning, and expense reporting for multiple leaders.

Key Responsibilities

  • Provide high-volume calendaring, travel, expense support and administrative services.
  • Manage complex calendars, schedule meetings, and coordinate room bookings across campuses.
  • Establish relationships with leaders to support business priorities.
  • Partner with peers and executives to coordinate meetings.
  • Offer proactive time management recommendations and coordinate domestic/international travel via Concur.
  • Lead a team of Admin Specialists; monitor bandwidth and enforce team guidelines.
  • Maintain program documentation, quality of service, and SLAs.
  • Provide feedback, coaching, and support for on-boarding and training procedures.
  • Serve as a subject-matter expert on administrative best practices and tools.

Minimum Qualifications

  • 5+ years of administrative experience, including support for multiple executives.
  • Expertise in managing calendars and executing time management across a team.
  • Proficiency with Microsoft Office, Google Suite, and travel/expense tools (e.g., Concur).
  • Strong communication skills and proven team management experience.

Preferred Qualifications

  • Experience supporting multiple executives simultaneously.
  • Experience in travel logistics and detailed expense report management.
  • Ability to build relationships across a large company.
  • Fluency in Hebrew, Arabic, and English is a plus.

About Meta

Meta builds technologies that help people connect, find communities, and grow businesses. Moving beyond 2D screens, Meta is pioneering augmented and virtual reality experiences, shaping the future of social technology.

Key skills/competency

  • Calendaring
  • Travel Planning
  • Expense Reporting
  • Team Management
  • Executive Support
  • Communication
  • Concur
  • Microsoft Office
  • Google Suite
  • Data Reporting

How to Get Hired at Meta

🎯 Tips for Getting Hired

  • Customize your resume: Highlight administrative and leadership experience.
  • Research Meta: Understand their culture, products, and innovations.
  • Prepare examples: Showcase multi-tasking and team management skills.
  • Network strategically: Connect with current Meta employees on LinkedIn.

📝 Interview Preparation Advice

Technical Preparation

Review Outlook and Concur tools.
Practice managing complex calendars.
Familiarize with data reporting systems.
Brush up on Microsoft Office skills.

Behavioral Questions

Describe managing multiple priorities.
Explain your team coaching style.
Discuss handling high-volume work pressure.
Share conflict resolution experiences.