Podcast Operations & Publishing Coordinator (Volunteer)
Mentor A Promise · New York, NY
- On site
- Volunteer
- New York, NY
Job highlights
- Manage podcast publishing and distribution operations.
- Ensure timely and accurate episode releases.
- Organize content, files, and assets.
- Support show notes and metadata.
- Coordinate production and cross-team efforts.
About the role
Podcast Operations & Publishing Coordinator (Volunteer)
Organization: Mentor A Promise (MAP)
Location: Remote
Type: Volunteer
Reports To: Podcast Producer / Director of Audio Production
Works Closely With: Editors, Audio Engineers, Booking Agent, PromiseVoice, Content Team
About Mentor A Promise
Mentor A Promise (MAP) is a New York City–based nonprofit dedicated to empowering youth experiencing housing instability through mentorship, education, and community. Through our podcast, we share stories, culture, and conversations that reflect the voices and experiences of our communities.
About PromiseStudios | PromisePod
PromisePod is MAP’s podcast division within PromiseStudios, focused on storytelling, culture, and community voice. The success of the podcast depends not only on content—but on consistent, organized, and high-quality publishing and operations.
Role Overview
We are seeking a Podcast Operations & Publishing Coordinator to manage the backend operations of podcast production, including publishing, distribution, and administrative support. This role ensures that episodes move smoothly from final edit to public release, with accuracy, consistency, and timeliness. This is a detail-driven operations role that keeps the podcast running reliably.
Key Responsibilities
- Episode Publishing & Distribution: Upload and publish podcast episodes across platforms (Spotify, Apple Podcasts, etc.); Ensure correct titles, descriptions, tags, and metadata; Maintain consistency in publishing schedules.
- Content Management: Organize episode files, descriptions, and assets; Maintain a structured library of podcast content; Ensure all materials are complete and ready for release.
- Show Notes & Metadata Support: Draft or format episode descriptions and show notes; Ensure clarity, accuracy, and alignment with messaging; Support SEO-friendly formatting where applicable.
- Production Coordination Support: Track episode progress from recording to publishing; Coordinate with editors, producers, and team members; Ensure deadlines and release timelines are met.
- Platform & System Management: Manage podcast hosting platforms and distribution tools; Monitor episode uploads and resolve basic issues; Maintain organized workflows for publishing.
- Cross-Team Collaboration: Work with PromiseVoice for messaging alignment; Coordinate with marketing teams for episode promotion; Support integration with broader content strategy.
- Communication & Responsiveness: Maintain timely, professional communication via Google Workspace; Coordinate across podcast and content teams.
Qualifications
- Required: Strong organizational and attention-to-detail skills; Ability to manage structured workflows and timelines; Strong written communication skills; Reliability and consistency; Alignment with MAP’s mission and dignity-centered values.
- Preferred: Experience with podcast platforms (Spotify for Podcasters, Anchor, etc.); Experience with content publishing or digital media; Familiarity with metadata, formatting, or SEO basics; Interest in podcasting, storytelling, or media production.
Commitment
- Volunteer role
- Approximately 5–10 hours per week
- Minimum 6-month commitment required
- Fully remote
- Volunteer opportunities are limited to individuals based in the United States.
What You’ll Gain
- Hands-on experience in podcast publishing and operations
- Exposure to the full podcast production lifecycle
- Collaboration with creative and production teams
- Professional references and letters of recommendation
- A meaningful role ensuring stories reach the world
How To Apply
Interested candidates must apply directly through Idealist and submit:
- Resume (required)
- Brief statement of interest describing experience in operations, publishing, or media
Key skills/competency
- Podcast Operations
- Publishing Coordinator
- Content Management
- Metadata
- SEO
- Distribution
- Production Support
- Workflow Management
- Communication Skills
- Attention to Detail
Skills & topics
- Podcast Operations
- Publishing Coordinator
- Volunteer
- Remote
- Content Management
- Metadata
- SEO
- Distribution
- Production Support
- Workflow Management
- Mentor A Promise
- Nonprofit
How to get hired
- Tailor your resume: Highlight operational, publishing, and media experience.
- Craft a compelling statement of interest: Detail your relevant skills and passion for MAP's mission.
- Apply via Idealist: Follow the specific application instructions precisely.
- Showcase organizational skills: Emphasize attention to detail and workflow management.
- Demonstrate mission alignment: Connect your values with Mentor A Promise's goals.
Technical preparation
Familiarize yourself with podcast platforms.,Understand metadata and SEO basics.,Practice file organization techniques.,Review Google Workspace tools.
Behavioral questions
How do you ensure accuracy and consistency?,Describe your organizational workflow methods.,How do you manage multiple deadlines?,Why are you passionate about our mission?
Frequently asked questions
- What is the commitment for the Podcast Operations & Publishing Coordinator volunteer role at Mentor A Promise?
- The volunteer role requires approximately 5-10 hours per week with a minimum commitment of 6 months. This role is fully remote and limited to individuals based in the United States.
- What are the key responsibilities for the Podcast Operations & Publishing Coordinator volunteer at Mentor A Promise?
- Key responsibilities include uploading and publishing podcast episodes, managing content organization, supporting show notes and metadata, coordinating production timelines, managing podcast platforms, and collaborating with various teams. The focus is on ensuring smooth backend operations for podcast production.
- What qualifications are required for the Podcast Operations & Publishing Coordinator volunteer role?
- Required qualifications include strong organizational and attention-to-detail skills, ability to manage structured workflows and timelines, strong written communication skills, reliability, consistency, and alignment with MAP’s mission and dignity-centered values. Experience with podcast platforms, content publishing, or metadata/SEO basics are preferred.
- How do I apply for the Podcast Operations & Publishing Coordinator volunteer position at Mentor A Promise?
- Interested candidates must apply directly through Idealist. You will need to submit a resume and a brief statement of interest describing your experience in operations, publishing, or media.
- Is the Podcast Operations & Publishing Coordinator role at Mentor A Promise paid or volunteer?
- This is a volunteer role. While unpaid, it offers hands-on experience, exposure to the full podcast production lifecycle, collaboration opportunities, and professional references.
- What kind of experience is beneficial for the Podcast Operations & Publishing Coordinator volunteer role at Mentor A Promise?
- Beneficial experience includes working with podcast platforms (like Spotify for Podcasters, Anchor), general content publishing or digital media, familiarity with metadata and formatting, and basic SEO principles. A strong interest in podcasting, storytelling, or media production is also advantageous.
- Can individuals outside the United States apply for the Podcast Operations & Publishing Coordinator volunteer position?
- No, due to legal, safeguarding, data-privacy, and programmatic requirements, volunteer opportunities at Mentor A Promise are currently limited to individuals based in the United States.