Business Development and Operations Coordinator

Business Development & Operations Coordinator (Part-Time)

Melbourne Art Services is a high-end fine art installation company working across residential, gallery, and design-led environments. We collaborate closely with interior designers, architects, and builders to deliver considered, precise outcomes for each project.

We are seeking a highly organised and commercially aware coordinator to contribute to both relationship development and day-to-day operations. This role is ideally suited to someone with experience in interior design, architecture, or a related industry, who understands how to communicate with designers, builders, and high-end clients.

Key Focus Areas:

• Building and nurturing relationships with interior designers, architects, and builders
• Identifying and developing opportunities with aligned clients and projects
• Managing outreach and maintaining a considered pipeline of work
• Assisting with scheduling, quoting, and project coordination
• Supporting the delivery of a highly detailed and premium client experience

About You:

• Experience managing client relationships or pipeline activity (not just administrative support)
• Experience within a design studio, architecture practice, or similar environment is highly regarded
• Strong written and verbal communication skills, with a refined and professional tone
• Highly organised with strong attention to detail
• Able to work independently and exercise sound judgement
• Comfortable managing both relationship-focused work and administrative responsibilities
• Proactive and confident in initiating and developing professional relationships

Skills & Systems (Highly Regarded):

• CRM systems (e.g. HubSpot, Pipedrive, or similar)
• LinkedIn and email-based outreach
• Project coordination and scheduling tools (e.g. Google Calendar, Asana, Trello)
• Quoting and invoicing platforms (e.g. Xero)
• Google Workspace (Docs, Sheets, Drive)

Additional Strengths:

• Ability to research and identify aligned clients within the art, design, and construction industry
• Confidence managing client communication in a high-end, service-driven environment
• Strong organisational and time management skills across multiple projects
• High level of attention to detail, particularly in documentation and coordination

We are looking for someone who has a genuine interest in design, architecture, or the built environment, values quality, discretion, and thoughtful execution, and is motivated to build long-term relationships within the design industry.

Part-time role with flexibility & opportunity for growth.

Please send a CV and a short cover letter addressing your relevant experience. As part of your application, please include a response to the following: “Please include a short message you would send to an interior designer to introduce our service.”

Key skills/competency:

• Business Development
• Client Relationship Management
• Operations Coordination
• Project Coordination
• CRM Software
• Outreach
• Scheduling
• Quoting
• High-End Client Service
• Design Industry Knowledge