7 days ago
Office Administration Coordinator
MedStar Health
On Site
Full Time
$68,000
Washington, DC
Job Overview
Job TitleOffice Administration Coordinator
Job TypeFull Time
CategoryCommerce
Experience5 Years
DegreeMaster
Offered Salary$68,000
LocationWashington, DC
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Job Description
About the Office Administration Coordinator Role at MedStar Health
The Office Administration Coordinator plays a key role in supporting the daily operations of our busy Cardiac Surgery practice at MedStar Washington Hospital Center. This position ensures smooth administrative workflows, exceptional patient service, and strong coordination between providers, staff, and internal departments.
The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced ambulatory medical environment while maintaining professionalism, confidentiality, and attention to detail.
Primary Duties And Responsibilities
- Manages the full administrative operations of the office, including scheduling, records and database maintenance, reporting, billing coordination, supply management, and vendor/internal department liaison activities.
- Serves as the primary point of contact for patients, providers, and internal/external partners; resolves day-to-day operational issues, coordinates deadlines, and ensures timely, professional communication.
- Supports departmental leadership through meeting coordination, special projects, personnel-related administrative activities, onboarding and training support, credentialing assistance, and regulatory compliance.
- Maintains accurate financial, statistical, and operational data; prepares reports related to departmental charges, expenses, budgets, and performance metrics.
- Ensures confidentiality, data integrity, and compliance with all hospital policies, accreditation standards, and regulatory requirements while participating in quality improvement initiatives.
Minimum Qualifications
- High School Diploma or GED required.
- Associate’s degree in secretarial studies, business, accounting, or related field preferred.
- Progressive administrative experience required.
- Experience in a medical office or ambulatory healthcare setting preferred.
Key skills/competency
- Administrative Support
- Scheduling
- Patient Service
- Data Management
- Reporting
- Regulatory Compliance
- Communication Skills
- Organizational Skills
- Healthcare Administration
- Vendor Coordination
How to Get Hired at MedStar Health
- Research MedStar Health's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume: Highlight progressive administrative experience and medical office skills for the Office Administration Coordinator role.
- Showcase organizational excellence: Provide specific examples of managing multiple priorities and complex schedules effectively.
- Prepare for behavioral questions: Focus on communication, confidentiality, problem-solving, and compliance adherence in a healthcare setting.
- Demonstrate commitment to patient service: Emphasize your ability to provide exceptional support in an ambulatory medical environment.
Frequently Asked Questions
Find answers to common questions about this job opportunity
01How critical is previous medical office experience for the Office Administration Coordinator role at MedStar Health?
02What kind of administrative tasks will the Office Administration Coordinator primarily handle within MedStar Washington Hospital Center?
03How does the Office Administration Coordinator support departmental leadership at MedStar Health?
04What specific reporting responsibilities does the Office Administration Coordinator role entail at MedStar Health?
05What qualities does MedStar Health look for in an ideal candidate for this Office Administration Coordinator position?
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