Executive Assistant
McKesson · Irving, TX
- On site
- Full-time
- $54,260 / year
- Irving, TX
Job highlights
- Provide executive support to senior leaders.
- Manage calendars and complex travel arrangements.
- Coordinate meetings and develop presentations.
- Handle confidential information with discretion.
- Hybrid role with Las Colinas office.
About the role
About McKesson
McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.Position Overview
Responsible for providing analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties. Provides broad and complex administrative support to three Senior Leaders across US Oncology, CFO, VP Finance Operations, and VP Financial Planning & Analysis (FP&A). Serves as an extension of the leaders in a manner that ensures the most efficient use of their time and maintains positive, effective and collaborative working relationships across the organization and with customers. Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data and prepares reports/ recommendations. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. This individual must be proactive, articulate, service-oriented, and able to learn preferences and anticipate needs. Also, must possess a flexible personality, be an energetic self-starter and be able to work in a fast-paced environment with demonstrated ability to prioritize and manage competing priorities. The successful candidate will also be able to manage through ambiguity and work through others to obtain information needed to problem-solve, meet deadlines to effectively support the leaders. A sense of humor, ability to stay calm under pressure and an enthusiastic curiosity for continuous learning in support of business and mission-critical objectives are highly desired. Requires an extreme degree of confidentiality and independent judgment and discretion in administering information of a sensitive and critical nature to McKesson with little to no supervision or direction.Key Responsibilities
- Coordinate, arrange, and run logistics for staff meetings and a variety of other meetings (quarterly operational reviews, manager meetings, department town halls, supplier and customer meetings, etc.) including preparing meeting materials ahead of time
- Coordination of reports and development of presentations
- Document, manage, and track meeting action items
- Establish direct internal and external relationships with key company influencers
- Maintain overall efficiency and accuracy of administrative processes and procedures
- Plan and coordinate employee events
- Serve as lead and manage small projects
- Perform an extensive range of administrative tasks such as calendar management, expenses, coordination of complex international and domestic travel itineraries, etc.
Minimum Requirements
- Typically requires 6+ years of related experience.
- HS Diploma, Vocational Training, Professional Certification or Equivalent. A Degree is Preferred.
Critical Skills
- 6+ years advanced administrative support experience working with senior level executives within and outside the company, customers, visitors, and other dignitaries
- Have a genuine interest in the business and want to understand how we function, why we function, who our clients are, and what our industry is about
- Demonstrated ability to gracefully handle time-sensitive duties
- Possess excellent organizational skills with attention to detail and follow through, comfortable making decisions, and comfortable working on initiatives that require confidentiality
- Direct experience dealing with sensitive and conflicting situations in a diplomatic manner; manage and de-escalate conflict appropriately, know when to delegate issues upward
- Possess strong business judgment and high ethical standards
- Exhibit strong executive presence and possess excellent communication skills, both written and verbal, to inspire confidence when interacting with a wide variety of internal and external contacts at all levels including extensive engagement with SVP, CFO, President
Additional Skills & Knowledge
- Demonstrated passion for learning new things, continuous improvement sharing best practices
- Ability to think strategically and understand business and industry; see the “big picture”
- Ability to quickly learn/adapt using diverse tools and technologies
- Proficient in Microsoft Word, Excel, OneNote, PowerPoint, and WebEx
Key skills/competency
Executive Assistant, Administrative Support, Senior Executives, Calendar Management, Travel Arrangements, Presentation Development, Confidentiality, Business Acumen, Event Planning, Microsoft Office SuiteSkills & topics
- Executive Assistant
- Administrative Support
- Senior Executive Support
- Healthcare Administration
- Calendar Management
- Travel Coordination
- Presentation Preparation
- Confidentiality
- Business Operations
- Office Management
How to get hired
- Tailor your resume: Highlight your 6+ years of advanced administrative support experience with senior executives, emphasizing confidentiality and executive presence.
- Showcase your business acumen: Demonstrate your genuine interest in McKesson's business, industry, and clients in your application and during interviews.
- Emphasize your soft skills: Provide examples of how you've handled time-sensitive duties, conflicting situations diplomatically, and maintained confidentiality.
- Prepare for behavioral questions: Be ready to discuss your decision-making process, ability to work under pressure, and your approach to managing sensitive information.
- Research McKesson's culture: Understand their commitment to healthcare accessibility, quality, and employee well-being to align your answers with their values.
Technical preparation
Master Microsoft Office Suite: Word, Excel, PowerPoint, OneNote.,Familiarize with WebEx or similar collaboration tools.,Practice efficient calendar and travel management.,Learn McKesson's internal systems quickly.
Behavioral questions
Describe managing conflicting priorities and deadlines.,How do you maintain strict confidentiality?,Give an example of diplomatic conflict resolution.,How do you anticipate executive needs?
Frequently asked questions
- What is the work arrangement for the Executive Assistant role at McKesson?
- This Executive Assistant position at McKesson is a hybrid role. The selected candidate will be expected to work on-site at the Las Colinas office a minimum of two days per week, with the remaining days worked remotely. Specific in-office days may be determined by team needs and business priorities.
- What are the minimum qualifications for the Executive Assistant position at McKesson?
- The minimum qualifications for this Executive Assistant role include typically 6+ years of related experience. A High School Diploma, Vocational Training, Professional Certification, or Equivalent is required. While a degree is preferred, it is not mandatory.
- What type of support does the Executive Assistant provide at McKesson?
- The Executive Assistant provides broad and complex administrative support to three Senior Leaders, including the CFO, VP Finance Operations, and VP Financial Planning & Analysis (FP&A). This involves managing calendars, coordinating complex travel, preparing reports and presentations, and ensuring efficient use of leaders' time.
- What critical skills are essential for the Executive Assistant role at McKesson?
- Critical skills for this Executive Assistant position include 6+ years of advanced administrative support experience with senior executives, strong organizational skills with attention to detail, the ability to handle time-sensitive duties gracefully, excellent communication skills, strong business judgment, high ethical standards, and experience managing sensitive and conflicting situations diplomatically.
- How does McKesson handle recruitment and potential scams for the Executive Assistant job?
- McKesson has implemented measures to combat recruiting scams. Talent Advisors will never ask for money or credit card information. Communication is typically through official channels, not free email accounts like Gmail or Hotmail, though they may use a virtual assistant named Gia. Job postings are primarily on careers.mckesson.com.
- What is the salary range for the Executive Assistant position at McKesson?
- The base pay range for this Executive Assistant position at McKesson is $32.56 to $54.26 per hour. Actual compensation is determined by factors such as performance, experience, skills, equity, market evaluations, and geographic location. Additional compensation like bonuses may also be offered.
- What kind of learning and development opportunities are available for the Executive Assistant at McKesson?
- McKesson fosters a culture of growth and continuous learning. The Executive Assistant role values a demonstrated passion for learning new things, continuous improvement, and sharing best practices. The ability to quickly learn and adapt using diverse tools and technologies is also highlighted.