Personal Assistant

About McGrathNicol

McGrathNicol is a specialist Advisory and Restructuring firm, helping businesses improve performance, manage risk, and achieve stability and growth. Guided by our values of Understanding, Commitment, and Impact, we are high-performing, client-focused, and proud of our collegiate culture. Our people are at the heart of everything we do, and we are committed to attracting and retaining exceptional talent.

We are seeking a highly organised and proactive Personal Assistant to support five Partners in our Melbourne Deals and Performance team. You will play a key role in enabling our Partners to operate effectively by providing exceptional administrative, organisational and operational support. This role suits a detail‑oriented professional who thrives in a high-performing environment, anticipates needs, and takes ownership.

Key Responsibilities

• Provide day-to-day diary and email management for five Partners, ensuring priorities and deadlines are managed effectively and efficiently.
• Manage Outlook calendars, schedule meetings, coordinate internal and external appointments, track business development activity, and maintain accurate CRM records.
• Prepare and format high‑quality documents, including reports, presentations, correspondence, file notes, agendas and minutes.
• Coordinate travel arrangements, including flights, accommodation and itineraries.
• Manage SAP administrative tasks, including processing invoices, preparing monthly AMEX reconciliations, run reports and completing weekly timesheets.
• Support Partners with business development activities, including tracking pursuits, assisting with events and preparing materials.
• Collaborate closely with the wider Administration team.

About You

• Exceptional organisational skills, with the ability to manage competing priorities while maintaining strong attention to detail.
• A proactive mindset, anticipating needs, taking initiative and consistently looking for ways to improve workflow and efficiency.
• Strong communication and interpersonal skills, with the ability to handle sensitive information with discretion, tact and diplomacy.
• A team‑focused approach, with a willingness to collaborate, and support others.
• Professional presentation, excellent client‑service skills and confidence working with stakeholders at all levels.

Qualifications And Experiences

• Proven experience in a Personal Assistant or similar professional support role (Professional Services desired).
• Advanced proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel), with strong formatting capability.
• Experience with SharePoint is highly regarded.
• Experience with SAP or similar accounting/ERP systems (preferred but not essential).

Why Join Us?

At McGrathNicol, you’ll thrive in an empowering environment where your expertise drives real impact. We offer a competitive annual bonus program, alongside exceptional training and career development opportunities. Our inclusive culture fosters growth through personalised mentorship. You’ll also benefit from comprehensive support such as 26 weeks parental leave, additional leave options, employee assistance, health and wellbeing programs, and opportunities for social and community engagement. Join us and be part of a team that values your contributions and supports your success.

Key skills/competency

• Administrative Support
• Diary Management
• Email Management
• Travel Coordination
• Document Preparation
• Microsoft 365
• SAP Administration
• CRM Management
• Organizational Skills
• Proactive Mindset