Office Manager, North & West Texas Rail Team | Dallas, TX
Martin Marietta · Dallas, TX
- On site
- Internship
- $65,000 / year
- Dallas, TX
Job highlights
- Manage administrative tasks for the Rail Team.
- Handle accounting duties like AP and reconciliations.
- Utilize strong Excel and organizational skills.
- Work independently and manage multiple tasks.
- Offer competitive salary and comprehensive benefits.
About the role
Office Manager, Rail Team
Are you ready to start a new career with a LEADER in the industry and a WORLD CLASS team!
What We Offer
- Competitive Salary with OT Opportunities
- Annual Pay Increases
- PTO Available as of DAY ONE
- Opportunities to grow with company
- 401(k) plan with company match
- Employee stock purchase program
- Employee Pension plan (at no cost to employees)
- Full Medical, Health & Wellness Benefits start on DAY ONE
Position Summary
The Office Manager is responsible for performing clerical and administrative duties in an office setting to the North/West Texas Rail team in the North Texas/Oklahoma District. This will include, but not be limited to, preparing various reports, providing financial analysis, coordinating purchasing and accounts payable activities, coordinating inventories, safety coordination, reconciliations, and various other accounting related duties.
Position is based in North Dallas, TX and will be an in-office position.
Requirements
- Data entry in Excel spreadsheets to update various reports.
- Basic bookkeeping tasks, Entering and receiving purchase orders, and researching discrepancies.
- Communicate with the Rail Logistics Manager, Sales Auditors, and other departments to research and resolve accounts payable issues.
- Take calls from haulers regarding billing issues, researching discrepancies, and direct findings to appropriate personnel for resolution.
- Assist with collection of railroad ballast payments.
- Perform duties related to the following: computerized records maintenance, office management, accounts payable/receivable, truck scale shipping documentation, general ledger, production, finished goods/parts/supplies inventories, purchasing, and preparation of government and other regulatory reports as required.
- Implement and maintain administrative procedures and internal controls in accordance with company policies and procedures.
- Clear the AP invoices on hold.
- Prepare monthly reconciliations.
- Help maintain SOX compliance.
- Provide coverage for the sales audit role on an as needed basis by: Auditing daily sales data and working plant sales ticket exceptions, Reconciling credit card and cash sales, short payments, and unapplied cash, Serving as a point of contact for billing issues and handling any credit and rebilling corrections.
- Some local travel may be required. Positions will largely be based at our Southwest Division office in Dallas, TX but may include limited travel when required.
- Perform other duties as assigned.
Preferred Education And Experience
- Bachelor's degree in Business Administration or related field preferred; experience in-lieu of education may be considered.
- 1-3 years' experience in office management (mining or manufacturing/industrial facility a plus).
- 1-3 years of clerical/accounting or other related experience.
Knowledge, Skills And Abilities
- Self-motivated; able to work independently.
- Highly proficient in MS programs (Word, Excel, PowerPoint and Outlook).
- Proficient accounting knowledge and skills.
- Solid analytical skills.
- Excellent time management, planning, and organizational skills; capable of managing multiple tasks.
- Customer oriented with strong communication skills.
- Strong attention to detail.
- Familiarity with JD Edwards or similar system a plus.
Physical Requirements
- Ability to sit for extended time periods.
- Ability to work at least 8 hours per day plus overtime as necessary.
- Ability to lift up to twenty-five pounds.
- Ability to stoop, bend, squat and reach for activities such as filing.
- Ability to use a PC and perform data entry activities for extended time periods.
- Willingness and ability to travel locally up to 25% of the time.
About Martin Marietta
A member of the S&P 500 Index, Martin Marietta is an American-based company and a leading supplier of heavy building materials – including aggregates, cement, ready-mixed concrete and asphalt. Through a network of operations spanning 28 states, Canada and the Bahamas, dedicated Martin Marietta teams supply the foundational resources upon which our communities thrive. Martin Marietta's Magnesia Specialties business produces high-purity magnesia and dolomitic lime products used worldwide in environmental, industrial, agricultural and specialty applications.
At Martin Marietta, we strive to work with the best and the brightest – those who have the potential to become our company's future leaders. Each of our roughly 9,500 people shares a common purpose regardless of their professional role or work environment. Together, we utilize our diverse skills and experiences to drive our company and its extraordinary culture forward. Our aim is to build on our foundation of success and help values-driven and hardworking people realize their full potential. When you decide to invest your career in Martin Marietta, you'll know what it's like to be respected, challenged and rewarded.
In return, we offer a highly competitive benefits package, including: Medical, Prescription Drug, Dental, Vision, Health Care Reimbursement Account, Dependent Care Reimbursement Account, Wellness Programs, Employee Assistance Plan, Paid Holidays and Vacation, 401(k) with Company matching, Pension, Salary Continuation – Short-Term Disability, Long-Term Disability Options, Employee Life Insurance, Spouse & Dependent Life Insurance, Business Travel Accident Insurance, Direct Deposit Payroll, Educational/Tuition Assistance Plan, College Scholarship Program – for dependent children, Matching Gift Program, New Auto Purchase Discount Plans.
At Martin Marietta, we are proud to be an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all qualified applicants and teammates. We celebrate diversity and commit that qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Key skills/competency
- Office Management
- Administrative Support
- Bookkeeping
- Accounts Payable
- Reconciliation
- Data Entry
- MS Excel
- Time Management
- Attention to Detail
- Customer Service
Skills & topics
- Office Manager
- Administrative Assistant
- Bookkeeper
- Accounts Payable Specialist
- Data Entry Clerk
- Rail Logistics
- Financial Analysis
- Office Administration
- Clerical
- Dallas Jobs
How to get hired
- Tailor your resume: Highlight your office management and accounting experience, emphasizing proficiency in MS Excel and bookkeeping.
- Showcase your skills: Quantify achievements in areas like accounts payable, reconciliations, and data entry in your application.
- Research company values: Understand Martin Marietta's commitment to leadership, teamwork, and community to align your application.
- Prepare for interviews: Be ready to discuss your experience with office management, financial tasks, and problem-solving for the Rail Team.
- Highlight industry relevance: Mention any experience in mining, manufacturing, or industrial facilities if applicable.
Technical preparation
Behavioral questions
Frequently asked questions
- What is the primary responsibility of the Office Manager for the North & West Texas Rail Team at Martin Marietta?
- The Office Manager will perform clerical and administrative duties for the North/West Texas Rail team, focusing on reporting, financial analysis, purchasing, accounts payable, inventory coordination, safety, and reconciliations.
- Is this a remote position or will I be required to work in the office at Martin Marietta?
- This is an in-office position based in North Dallas, TX. Some local travel may be required, but the role is primarily located at the Southwest Division office.
- What are the preferred qualifications for the Office Manager role at Martin Marietta?
- A Bachelor's degree in Business Administration or a related field is preferred, along with 1-3 years of experience in office management and/or clerical/accounting roles. Experience in mining or manufacturing is a plus.
- What software proficiency is required for the Office Manager position at Martin Marietta?
- High proficiency in MS programs, including Word, Excel, PowerPoint, and Outlook, is required. Familiarity with JD Edwards or similar systems is a plus.
- What kind of benefits does Martin Marietta offer to its employees for this Office Manager role?
- Martin Marietta offers a competitive salary with overtime opportunities, annual pay increases, PTO from day one, 401(k) with match, an employee stock purchase program, an employee pension plan, and comprehensive medical, health, and wellness benefits starting on day one.
- Will I need to travel for this Office Manager position at Martin Marietta?
- Some local travel may be required, up to 25% of the time. However, the position is largely based at the Southwest Division office in Dallas, TX.
- What is the company culture like at Martin Marietta for an Office Manager?
- Martin Marietta emphasizes working with the best and brightest, fostering a culture where employees are respected, challenged, and rewarded. They are committed to diversity and equal employment opportunities.