Legal Support Specialist
Maricopa County · Phoenix, AZ
- On site
- Full-time
- $72,800 / year
- Phoenix, AZ
Job highlights
- Provide legal administrative support to attorneys.
- Manage case files and track legal deadlines.
- Prepare legal documents and correspondence.
- Work in a fast-paced county attorney's office.
- Benefits include tuition reimbursement and great work-life balance.
About the role
Legal Support Specialist
Maricopa County is seeking a Legal Support Specialist to provide essential administrative and support services to attorneys and paralegals within the Civil Services Division of the County Attorney's Office. This role is crucial in supporting a team that defends legal actions, provides legal advice, and processes public records requests for Maricopa County government.
About the Civil Services Division
The Civil Services Division acts as the in-house law firm for Maricopa County, representing elected officials, departments, and employees. Their work spans defending against various litigation, including Section 1983, tort, election, and tax cases, as well as offering public law advice. The division is structured into four practice groups: Litigation; Government Advice & Elected Officials; Human Resources, Behavioral Health, & Probate Group; and Appeals, Election Law, Public Records, & Tax.
Why Maricopa County?
- Work with a greater purpose: Contribute to public service and the legal representation of county government.
- Growth and Development: Opportunities for advancement within Maricopa County.
- Work-Life Balance: Enjoy paid vacation, sick time, parental leave, and an extensive wellness program.
- Benefits: Competitive healthcare, tuition reimbursement, and childcare benefits including an on-site center.
- Retirement: Arizona State Retirement System with a 100% employer match on Day 1.
Job Contributions
- Prepare and format legal documents, correspondence, and court filings.
- Manage and organize case files, track deadlines, and maintain attorney calendars.
- Utilize case management software for electronic filing and deadline tracking.
- Coordinate appointments, including depositions and meetings.
- Handle document distribution, copying, and data retrieval from various databases.
- Deliver and retrieve documents off-site and manage mail distribution.
Qualifications
- High school diploma or GED required.
- Two years of experience in a legal setting with knowledge of legal documents and proceedings.
- Post-secondary education can substitute for experience on a year-for-year basis.
Other Requirements
- Valid Arizona driver’s license upon hire.
- Must pass a thorough background check and pre-employment drug/alcohol screening.
Valued Qualifications
- Previous experience with the Maricopa County Attorney's Office.
- Certificate from an accredited secretarial school or legal secretary training.
- Experience in a private law firm or prosecuting agency.
Working Conditions
- Office setting in a fast-paced, high-volume environment.
- Requires extended periods of sitting and computer use.
- Potential travel to various County locations.
- Ability to lift and move up to 20 pounds.
- Eligibility for telework (up to 16 hours/week) after six months, based on supervisor approval and business needs.
Selection Procedure
Applications must be submitted online. Candidates will be primarily contacted via email or Workday profile. A pre-employment background check, fingerprint investigation, and drug/alcohol testing are required.
Key skills/competency
- Legal Support Specialist
- Legal Documents
- Case Management
- Legal Proceedings
- Administrative Support
- Maricopa County Attorney
- Civil Litigation
- Legal Correspondence
- Court Filing
- Public Records
Skills & topics
- Legal Support Specialist
- Legal Assistant
- Paralegal Assistant
- Legal Secretary
- Administrative Support
- County Attorney
- Litigation Support
- Legal Documents
- Case Management
- Court Filing
How to get hired
- Customize your resume: Highlight your two years of legal setting experience and knowledge of legal documents and proceedings, aligning with the Legal Support Specialist role.
- Tailor your application: Emphasize any previous experience with Maricopa County or similar prosecuting agencies, and mention secretarial or legal secretary training if applicable.
- Prepare for background check: Ensure you meet the requirement for a valid Arizona driver's license and be ready for a thorough background and drug screening.
- Highlight relevant skills: Showcase proficiency in case management software, document preparation, and coordination of appointments, crucial for this Legal Support Specialist position.
- Follow application instructions: Submit your application online and monitor your email and Workday profile for communication regarding the selection procedure.
Technical preparation
Familiarize yourself with legal document types.,Practice using case management software.,Review common legal proceedings.,Prepare for database data retrieval tasks.
Behavioral questions
Describe handling multiple attorney requests.,How do you prioritize urgent tasks?,Share an experience managing sensitive information.,How do you ensure accuracy in legal documents?
Frequently asked questions
- What are the typical working hours for a Legal Support Specialist at Maricopa County?
- The position is eligible for overtime for hours worked over 40 in a week. While the standard office hours are expected, the specific schedule will be confirmed during the hiring process for the Legal Support Specialist role.
- What is the pay range for the Legal Support Specialist position?
- The pay range for the Legal Support Specialist is $21.75 - $35.00 per hour. Salary offers are determined by the candidate's equivalent experience and internal equity within Maricopa County.
- Does Maricopa County offer remote work for the Legal Support Specialist role?
- Yes, after a successful six-month period, employees may be eligible for telework up to 16 hours per week with supervisor approval. The availability of telework depends on the specific position and business needs for the Legal Support Specialist.
- What are the minimum qualifications for the Legal Support Specialist job?
- The minimum qualifications include a high school diploma or GED and two years of experience in a legal setting with knowledge of legal documents and proceedings. Post-secondary education can substitute for experience.
- What kind of legal experience is most valued for the Legal Support Specialist role?
- Maricopa County values previous experience within the Maricopa County Attorney's Office, as well as experience as a legal secretary in a private law firm or prosecuting agency. A certificate from an accredited secretarial or legal secretary training program is also a plus.
- What is the application and selection process for the Legal Support Specialist position?
- Candidates must submit an online application. Primary communication will be via email or Workday profile. Successful candidates will undergo a pre-employment background check, fingerprint investigation, and drug/alcohol testing.
- What benefits are offered to a Legal Support Specialist at Maricopa County?
- Maricopa County offers a comprehensive benefits package including tuition reimbursement, exceptional work-life balance, low-cost healthcare, childcare benefits, paid time off, and participation in the Arizona State Retirement System with a 100% employer match.