Graduate Company Secretarial Assistant

Graduate Company Secretarial Assistant at Marex

Launch your career in Company Secretariat and join Marex’s Full-Time Graduate Programme – a unique experience designed to empower and accelerate early-career professionals.

Marex has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics.

Join a dynamic team where you’ll support the smooth running of our group companies, maintaining statutory records, coordinating meetings, and helping shape our corporate governance framework. You’ll gain hands-on experience, work alongside experts, and develop skills that set you up for a successful career in financial services. If you’re detail-oriented, collaborative, and eager to learn, this is your chance to make an impact from day one.

Begin with our immersive two-week bootcamp, where you’ll gain insight into the complexities of financial services, understand Marex’s purpose, and explore our strategic priorities. After the bootcamp, you’ll join your team and continue learning through structured in-role training while building meaningful connections across the organisation.

Throughout the programme, you’ll benefit from tailored development interventions that fast-track your understanding of Marex and the industry. Engage in interactive workshops focused on behavioural and cognitive skills, technical expertise, and business awareness – all designed to support your professional growth and set you up for long-term success.

You'll attend informal insight events and a lunch and learn series hosted by senior Marex Leaders. Gain exposure, ask questions, and get real insights into the business from influential figures.

From day one, connect with a cohort of fellow graduates. Attend training and events together, creating bonds with those sharing your journey. Join Marex, where your passions align with purpose, and your strengths converge with our values.

Marex is fully committed to the elimination of unlawful or unfair discrimination and values the differences that a diverse workforce brings to the company.

To be eligible for the 2026 graduate programme, you must have graduated in 2025 or be due to graduate in 2026.

Overall Responsibilities

• Effecting event-driven actions for group companies including appointment/ resignation of directors, company name changes, adoption of/ changes to articles, dividend payments, etc.
• Co-ordinating and liaising with external company secretarial service providers in relation to outsourced services provided to the Group’s overseas subsidiaries and branches
• Maintaining the statutory registers for all Group companies on the ‘Diligent Entities’ software and ensuring all required filings are made with Companies House and global equivalents
• Implementing changes to the Group’s corporate structure, including integration of new acquisitions, liquidation, and closure of legal entities
• Co-ordinating meetings of the Group’s sub-committees and certain subsidiaries (both in the UK and overseas), including scheduling, preparation of agenda, circulation of papers, taking and producing minutes
• Assisting with the financial year-end process including drafting/reviewing Group and subsidiary accounts, and facilitating approval thereof
• Developing and maintaining the Group’s Corporate Governance Framework, including terms of reference, policies, procedures, and authorised signatory lists
• Assisting the Company Secretary with preparation for meetings of the Group’s Board and Board Committees, including use of ‘Diligent Boards’
• Assisting internal and external stakeholders with requests for ‘Know Your Client’ information relating to the Group, particularly its current shareholding structure
• Assisting with transaction-based events including acquisitions and disposals
• Development and maintenance of departmental procedures/ policies

Standard Responsibilities For All Roles

• Ensuring compliance with the company’s regulatory requirements under the FCA
• Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with
• Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values. At all times complying with the FCA’s Code of Conduct /Marex’s Code of Conduct
• To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility
• To report any breaches of policy to Compliance and/ or your supervisor as required
• To escalate risk events immediately
• To provide input to risk management processes, as required.

The Company may require you to carry out other duties from time to time

Competencies

• A collaborative team player, approachable, self-efficient and influences a positive work environment
• Demonstrates curiosity
• Resilient in a challenging, fast-paced environment
• Great Attention to detail
• Strong task management and completion
• Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness
• Ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility
• Report any breaches of policy to Compliance and/ or your supervisor as required
• Adaptable and self-motivated
• Ability to communicate with peers and with senior management effectively and with confidence
• Capability and appetite to learn and understand the Group’s business

Skills And Experience

• Requires a good understanding of company corporate governance and the role of the company secretarial function within an organisation
• Excellent verbal and written communication skills
• Experience/knowledge of working in a regulated environment and knowledge of the risk and compliance requirements associated with this

Company Values

• Respect: Clients are at the heart of our business, with superior execution and superb client service the foundation of the firm. We respect our clients and always treat them fairly.
• Integrity: Doing business the right way is the only way. We hold ourselves to a high ethical standard in everything we do – our clients expect this and we demand it of ourselves.
• Collaborative: We work in teams - open and direct communication and the willingness to work hard and collaboratively are the basis for effective teamwork. Working well with others is necessary for us to succeed at what we do.
• Developing our People: Our people are the basis of our competitive advantage. We look to “grow our own” and make Marex the place ambitious, hardworking, talented people choose to build their careers.
• Adaptable and Nimble: Our size and flexibility is an advantage. We are big enough to support our client’s various needs, and adaptable and nimble enough to respond quickly to changing conditions or requirements. A non-bureaucratic, but well controlled environment fosters initiative as well as employee satisfaction.

Conduct Rules

• Act with integrity
• Act with due skill, care and diligence
• Be open and cooperative with the FCA, the PRA and other regulators
• Pay due regard to the interests of customers and treat them fairly
• Observe proper standard of market conduct
• Act to deliver good outcomes for retail customers

Marex is fully committed to the elimination of unlawful or unfair discrimination and values the differences that a diverse workforce brings to the company.

Key skills/competency

• Corporate Governance
• Statutory Records Management
• Regulatory Compliance (FCA)
• Meeting Coordination
• Minute Taking
• Diligent Entities/Boards
• Stakeholder Communication
• Risk Management
• Attention to Detail
• Team Collaboration