Administration Officer

About the Role - Administration Officer

Working as an Administration Officer within the Faculty of Science and Engineering, you will provide high-level administrative, finance, and project support specifically for the Macquarie University Cyber Security Hub.

About You

You will have excellent verbal and written communication skills, outstanding organisational skills and the ability to show initiative. You will operate both autonomously and within the team environment, applying sound judgement to solve issues and prevent their reoccurrence. Your ability to respond effectively to competing demands and tight timeframes and form effective and collegial relationships with your network of peers, will be key to your success in this role within a complex, fast paced professional administrative team environment.

About Us

The Faculty of Science and Engineering is a young and dynamic faculty driven by the spirit of discovery. Here we nurture the next generation of science and technology innovators. From a handful of students on the University’s first day, the Faculty now serves nearly 9000 students across all our programs.

Macquarie University Cyber Security Hub provides expertise and leadership in cyber security across technology, governance, policy and human factors, while also offering a platform for meaningful exchange between academics and practitioners from business and government. Its work spans multiple disciplines—computing, engineering, business, criminology, law and psychology—to support cross‑cutting research initiatives. In addition, the Hub is committed to training the next generation of cyber security specialists, raising awareness among current leaders, and upskilling the existing workforce. It also contributes to the development of commercial technology solutions that address emerging cyber security challenges.

Key Responsibilities and Selection Criteria

• A degree in business, finance or a related discipline and relevant experience
• Demonstrated knowledge of and experience in working in a complex administrative environment, preferably within Higher Education
• Demonstrated knowledge of finance and budgeting principles and practices with experience in budget administration, analysing data and/or working with systems and reporting
• Experience undertaking transactional administrative activities including supporting purchasing, invoice payments and reimbursements in line with University policies
• Experience providing general administrative support, including facilities management, office and IT equipment management and enquiries
• Experience providing event coordination and administration
• Experience with Executive calendar/diary management and meeting organisation
• Demonstrated experience in developing and implementing administrative process improvement
• Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders
• Demonstrated time management and organisational skills with demonstrated ability to coordinate and deliver on competing deadlines
• Demonstrated ability to exercise judgement and discretion when dealing with confidential and sensitive information and data

Why Join Us?

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation over 60 years ago, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

Pre-Employment Checks

Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for. Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University.

A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. We lead in flexible work to enable an outcome focused and inclusive workplace.

Key skills/competency

• Administrative Support
• Financial Administration
• Project Coordination
• Organisational Skills
• Communication (Verbal & Written)
• Time Management
• Stakeholder Engagement
• Process Improvement
• Confidentiality
• Higher Education Environment