Administrative Assistant

About Machinify

Machinify is a leading healthcare intelligence company with expertise across the payment continuum, delivering unmatched value, transparency, and efficiency to health plan clients across the country. Deployed by over 85 health plans, including many of the top 20, and representing more than 270 million lives, Machinify brings together a fully configurable and content-rich, AI-powered platform along with best-in-class expertise. We’re constantly reimagining what’s possible in our industry, creating disruptively simple, powerfully clear ways to maximize financial outcomes and drive down healthcare costs. We are looking for a friendly, professional, and highly organized Administrative Assistant to be the face of our onsite Dallas office. This role is essential to creating a welcoming environment while ensuring daily office operations run smoothly. You will support employees, visitors, and leadership by delivering high-quality administrative and facilities coordination in a fast‑paced health-tech environment.

What You'll Do

Front Desk & Visitor Management

• Serve as the first point of contact for visitors, guests, and employees.
• Greet and check in visitors; manage badges and ensure compliance with onsite protocols.
• Answer and route phone calls and respond to general inquiries.

Office Operations

• Maintain office cleanliness, organization, and readiness for daily operations.
• Monitor and restock office supplies, snacks, equipment, and materials.
• Coordinate vendor services (cleaning, maintenance, deliveries, etc.).
• Oversee incoming/outgoing mail, packages, and courier shipments.

Administrative Support

• Assist with scheduling onsite meetings, conference rooms, and team events.
• Prepare meeting materials, agendas, and light note‑taking when required.
• Support executives and team leads with general administrative tasks.
• Process invoices, purchasing requests, and office‑related expenses.

Facilities & Onsite Coordination

• Serve as the point of contact for facilities issues (IT tickets, building services, repairs).
• Ensure compliance with health, safety, and security protocols.
• Help coordinate onsite trainings, leadership visits, and employee engagement activities.

Employee Support

• Assist with onboarding logistics for new hires (badges, seating, equipment setup).
• Foster a positive and helpful environment for employees working onsite.

What You Bring

• 1–3 years of experience in reception, office coordination, or customer‑facing administrative work.
• Experience in healthcare, health tech, or regulated environments preferred (not required).
• Strong communication and interpersonal skills; polished, friendly, and professional.
• Highly organized with strong attention to detail and ability to multitask.
• Comfortable using Microsoft Office, Google Workspace, and modern office tools.
• Able to work 100% onsite in Dallas, TX.

What We Offer

• Top Medical/Dental/Vision offerings
• FSA/HSA
• Tuition reimbursement
• Competitive salary, 401(k) with company match
• Additional health and wellness benefits and perks
• Flexible and trusting environment where you’ll feel empowered to do your best work

The salary for this position is based on an array of factors unique to each candidate, such as years and depth of experience, set skills, certifications, etc. We are hiring for different levels, and our Recruiting team will let you know if you qualify for a different role/range. Pay Range: $24-$28 per hour Equal Employment Opportunity at Machinify We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. Machinify is an employment at will employer. We participate in E-Verify as required by applicable law. In accordance with applicable state laws, we do not inquire about salary history during the recruitment process. If you require a reasonable accommodation to complete any part of the application or recruitment process, please let our recruiters know. See our Candidate Privacy Notice at: https://www.machinify.com/candidate-privacy-notice/

Key skills/competency

• Administrative Assistant
• Office Coordination
• Front Desk
• Visitor Management
• Facilities Management
• Customer Service
• Microsoft Office
• Google Workspace
• Organizational Skills
• Communication Skills