Project Coordinator
Mace · London, England, United Kingdom
- On site
- Full-time
- £35,000 / year
- London, England, United Kingdom
Job highlights
- Coordinate projects and provide administrative support.
- Manage team schedules, timesheets, and documentation.
- Facilitate meetings and support project documentation.
- Liaise with internal and external stakeholders.
- Experience in construction industry required.
About the role
Project Coordinator
Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
Providing project coordination and administrative support to project teams. Responsible for supporting (area/team), using basic/established technical capabilities and project methodology.
Please note: Initially the role will be based from Moorgate however when the project goes to location there will be the need to be onsite occasionally in Bedfordshire.
You’ll Be Responsible For
- Organising any travel arrangements for the team.
- Collating team timesheets to upload on to system/s and internal excel spreadsheets for invoicing.
- Maintaining holiday and sick leave information for the teams.
- Managing document/correspondence control - Issuing reference numbers to members and formally issuing documentation and correspondence via conject.
- Coordinating key meetings and ensuring packs are issued to team members prior to the meeting and final copies uploaded to conject.
- May carry out administrative tasks, including typing agendas, minutes.
- Supporting the production of project documentation and presentations including, producing documents, briefing papers and reports.
- Liaising with staff in other departments and with external contacts.
- Providing basic IT Support to the teams.
- Reviewing and approves timesheet submissions.
- Co-ordinate events and business continuity for team.
- May act as a first escalation point on project issues and risks.
- Providing guidance and coaching to more junior roles.
- Developing working relationships with (range of) internal stakeholders.
- Working collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
You’ll Need To Have
- Good written and verbal communication skills to effectively collaborate at all levels within the organisation.
- Experience in the construction industry.
- Experience coordinating projects spanning technology, process and people change.
Our values
- Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.
- Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.
- Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.
- Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.
Key skills/competency
- Project Coordination
- Administrative Support
- Document Control
- Meeting Coordination
- Construction Industry Experience
- Communication Skills
- IT Support
- Stakeholder Management
- Risk Management
- Team Collaboration
Skills & topics
- Project Coordinator
- Project Support
- Administrative Assistant
- Construction
- Mace
- Coordination
- Documentation Management
- Meeting Planning
- IT Support
- Stakeholder Engagement
How to get hired
- Tailor your resume: Highlight your project coordination and administrative experience, especially within the construction industry. Quantify achievements where possible.
- Showcase collaboration skills: Emphasize your written and verbal communication abilities and experience liaising with diverse teams and external contacts.
- Research Mace's values: Understand their commitment to safety, client focus, integrity, and opportunity creation. Align your application and interview responses with these values.
- Prepare for on-site requirements: Be ready to discuss your flexibility for occasional on-site work in Bedfordshire, in addition to the initial Moorgate base.
- Apply with confidence: Even if you don't meet every criterion, apply. Mace values diverse candidates and potential.
Technical preparation
Familiarize yourself with project management software.,Practice document control and data management.,Understand basic IT troubleshooting.,Review Mace's project delivery methodologies.
Behavioral questions
Describe a time you managed multiple tasks.,How do you ensure accuracy in your work?,Share an experience collaborating with teams.,How do you handle conflicting priorities?
Frequently asked questions
- What is the primary focus of the Project Coordinator role at Mace?
- The Project Coordinator role at Mace is focused on providing essential project coordination and administrative support to project teams. This includes managing schedules, handling documentation, facilitating meetings, and liaising with various stakeholders to ensure smooth project execution.
- What experience is crucial for a Project Coordinator applying to Mace?
- Crucial experience for this Project Coordinator role at Mace includes a background in the construction industry and demonstrated experience in coordinating projects that involve technology, process, and people changes. Strong written and verbal communication skills are also vital.
- Will this Project Coordinator role require on-site work?
- Yes, initially the Project Coordinator role will be based from Moorgate. However, there will be a need to be on-site occasionally in Bedfordshire once the project moves to its location. Mace is also open to discussing flexible working arrangements.
- How does Mace ensure a positive working environment for Project Coordinators?
- Mace emphasizes its core values, including 'Safety first - Going home safe and well,' by championing a safe, diverse, and inclusive working environment that prioritizes wellbeing. They also focus on 'Create opportunity - For our people to excel' through continuous improvement and team development.
- What are the key responsibilities for a Project Coordinator at Mace?
- Key responsibilities include organizing travel, collating timesheets, managing holiday/sick leave, controlling documents and correspondence, coordinating meetings, producing project documentation, providing basic IT support, and liaising with internal and external contacts.
- Can I apply for the Project Coordinator position if I don't meet all the criteria?
- Absolutely. Mace is an inclusive employer and encourages applications from diverse candidates. If you feel you don't meet every single criterion but believe you are a strong candidate, you are encouraged to apply as you may be the best fit for this or another role.
- What software or systems might a Project Coordinator at Mace use?
- Based on the description, a Project Coordinator at Mace will likely use systems for uploading timesheets and managing documentation/correspondence, specifically mentioning 'conject' for formal issuance of documents and correspondence. Familiarity with internal Excel spreadsheets for invoicing is also noted.
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