Administrative Assistant - Senior

Job Summary

The Administrative Assistant - Senior provides comprehensive administrative support to leadership and staff within the assigned department at Luminis Health. This role involves managing a wide array of office functions, coordinating meetings, handling correspondence, and preparing reports to ensure smooth departmental operations.

Key Responsibilities

• Organize, coordinate, and schedule appointments and meetings with internal and external stakeholders.
• Manage all office functions including document retention, supply inventory, billing, and invoices.
• Coordinate all arrangements for large-scale meetings, including room requests, catering, audiovisual needs, billing, supplies, handouts, visual aid production, speaker confirmation, travel, accommodations, advertising, registration, and evaluation reporting.
• Proficiently type correspondence, reports, forms, graphs, and charts using Microsoft Office applications.
• Compile reports and dashboards from various data sources, collaborating with end-users to ensure data utility and understanding.
• Communicate with various departments to gather data for reports.
• Coordinate all departmental correspondence, process incoming mail, respond to routine inquiries, and screen visitors and calls.
• Prepare, assemble, review, and distribute information for meeting preparation and follow-up.
• Attend meetings, record, transcribe, and distribute minutes as required.
• Arrange travel, meetings, and conferences in accordance with medical center policies.
• Prepare travel itineraries and coordinate communication with relevant agencies and individuals.
• Provide administrative coverage for colleagues and maintain current cross-training.

Qualifications

• High school diploma or equivalent.
• Three years of prior administrative work experience, demonstrating proficiency with various Microsoft Office Suite applications.

Physical Demands & Work Environment

The physical demands and work environment are representative of those an employee encounters while performing the essential functions of this position. Luminis Health is committed to making reasonable accommodations for individuals with disabilities in accordance with the Americans with Disabilities Act.

Compensation & Benefits

The pay range for this position is $23.85—$35.77 USD. Luminis Health offers a comprehensive benefits package including medical, dental, and vision insurance, a retirement plan with employer match, paid time off, tuition assistance, employee referral bonuses, paid holidays, disability, and life/AD&D insurance for full-time employees, wellness programs, and employee assistance programs. Benefit offerings are based on employment status.

Key skills/competency

• Administrative Support
• Meeting Coordination
• Microsoft Office Suite
• Data Compilation
• Calendar Management
• Office Management
• Correspondence Management
• Report Preparation
• Travel Arrangements
• Communication Skills