Administrative & Data Entry Support Coordinator

Administrative & Data Entry Support Coordinator

We are seeking a highly organized and detail-oriented Administrative & Data Entry Support Coordinator to join our fully remote team. This role supports daily business operations by ensuring accurate data entry, maintaining organized records, and coordinating administrative processes across departments. The ideal candidate is proactive, dependable, and comfortable working independently in a virtual environment while managing multiple priorities with precision.

Key Responsibilities

Data Entry and Data Maintenance

• Accurately input, update, and maintain information in company databases, spreadsheets, and internal systems
• Review data for completeness, consistency, and accuracy
• Conduct routine audits and correct discrepancies as needed
• Maintain organized digital filing systems and documentation logs
• Generate reports and summaries to support operational tracking

Administrative Coordination

• Schedule meetings, manage calendars, and coordinate virtual appointments
• Prepare and format reports, spreadsheets, and internal communications
• Track assignments and ensure deadlines are met
• Assist with document preparation, distribution, and recordkeeping
• Support cross-functional teams with administrative tasks and workflow coordination

Operational Support

• Monitor task progress and maintain workflow tracking systems
• Collaborate with departments to ensure accurate and timely information flow
• Identify opportunities to improve administrative and data processes
• Assist with onboarding documentation or internal system updates as needed

Compliance and Confidentiality

• Maintain strict confidentiality of company and client information
• Follow company policies and data security procedures
• Ensure documentation and data handling meet established standards

Required Qualifications

• High school diploma or equivalent required; Associate's degree preferred
• 1–3 years of experience in administrative support, data entry, or coordination roles
• Strong typing skills with high accuracy
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Familiarity with cloud-based systems and collaboration tools
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Ability to work independently in a remote environment
• Reliable high-speed internet connection and dedicated workspace

Preferred Qualifications

• Experience working in a remote or hybrid setting
• Familiarity with CRM, ERP, or project management platforms
• Basic knowledge of reporting tools or performance metrics
• Experience supporting multiple departments or teams

Core Competencies

• Attention to detail and precision
• Accountability and dependability
• Strong organizational and multitasking abilities
• Problem-solving mindset
• Effective communication
• Adaptability and initiative

Work Environment

• Fully remote position
• Standard business hours with flexibility based on operational needs
• Virtual onboarding and ongoing training provided
• Performance metrics based on accuracy, timeliness, and productivity
• Collaborative and supportive remote team culture

Compensation and Benefits

• Competitive hourly or salaried compensation
• Performance-based incentives where applicable
• Paid time off and holiday pay
• Health, dental, and vision benefits for eligible employees
• Professional development and advancement opportunities
• Flexible remote work environment

This position is ideal for a motivated professional who excels at balancing administrative coordination and data accuracy while contributing to efficient operations in a fully remote setting.

Key skills/competency

• Data Entry
• Administrative Support
• Record Keeping
• Microsoft Office
• Excel
• Organizational Skills
• Time Management
• Communication
• Remote Work
• Confidentiality