Project Administrator
LPC.COM · Beverly, MA
- On site
- Full-time
- $75,000 / year
- Beverly, MA
Job highlights
- Manage construction project administrative tasks.
- Coordinate vendors, procurement, and budgets.
- Process invoices, change orders, and financial records.
- Maintain project documentation for close-out.
- Support Project Managers and office operations.
About the role
Project Administrator
Beverly, MA
The Project Administrator supports the Project Management team by ensuring all administrative tasks required for client construction projects are completed efficiently from project inception through close-out. This role works closely with Project Managers and the Office Manager to maintain project documentation, coordinate vendor and procurement processes, and track budgets and invoices.
This is an excellent opportunity for someone interested in building a long-term career in construction, property management, or design with room for professional growth.
Responsibilities
- Establish file structures and documentation for new projects, including entry of project details into budget tracking forms
- Coordinate with client procurement teams to set up vendor accounts and confirm eligibility requirements
- Gather and submit required vendor documentation such as W9 forms and banking letters
- Submit vendor proposals for purchase order requests in accordance with client requirements and verify budget alignment
- Process change order submissions while ensuring amounts align with existing purchase orders and budgets
- Guide vendors through client invoicing procedures, including third-party billing platforms
- Record approved invoices into budget workbooks to maintain accurate and current balances
- Review budget entries for accuracy and consistency across all project documents
- Monitor vendor purchase order balances and obtain lien waivers as work is completed
- Maintain organized documentation for tenant improvement requests and project close-out
- Prepare project close-out checklists and reconcile final budgets with Project Managers
- Collect as-builts, manuals, warranties, and final lien waivers for submission to client finance teams
- Provide daily administrative support to Project Managers and vendors
- Assist with additional office administrative tasks as needed
Desired Competency, Experience And Skills
- High school diploma required; college degree preferred or equivalent relevant experience
- Minimum of 2 years of project management or construction support experience
- Proficiency with Microsoft Office 365, especially Excel and Outlook
- Experience with construction accounting and understanding of A/P, A/R, and budget cycles
- Strong written and verbal communication skills with a professional demeanor
- Highly organized with strong attention to detail
- Ability to manage multiple projects simultaneously
- Self-starter who can work independently with minimal direction
- Adaptable and able to maintain composure in fast-paced or changing environments
- Valid driver’s license and reliable transportation
About Lincoln Property Company
Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: www.lpc.com.
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.
Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
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Key skills/competency
- Project Administration
- Construction Projects
- Vendor Coordination
- Budget Tracking
- Invoice Processing
- Microsoft Office 365
- Excel
- Outlook
- Construction Accounting
- Attention to Detail
Skills & topics
- Project Administrator
- Construction Project Management
- Administrative Support
- Budget Management
- Vendor Coordination
- Invoice Processing
- Microsoft Excel
- Microsoft Outlook
- Construction Accounting
- Real Estate Administration
How to get hired
- Tailor your resume: Highlight experience in project administration, construction support, and accounting. Use keywords from the job description like 'budget tracking,' 'vendor coordination,' and 'Microsoft Office 365.'
- Showcase relevant skills: Emphasize your organizational abilities, attention to detail, and proficiency in Excel and Outlook. Quantify achievements where possible.
- Prepare for interviews: Be ready to discuss your experience with construction accounting, A/P, A/R, and budget cycles. Practice answering questions about managing multiple projects and working independently.
- Demonstrate understanding of the industry: Research Lincoln Property Company's projects and values. Express your interest in a long-term career in construction or property management.
Technical preparation
Behavioral questions
Frequently asked questions
- What are the main responsibilities of a Project Administrator at LPC.COM?
- As a Project Administrator at LPC.COM, you will primarily support the Project Management team by handling all administrative tasks for client construction projects. This includes establishing file structures, coordinating with vendors, processing purchase orders and change orders, managing invoices, tracking budgets, and ensuring all project documentation is accurate and up-to-date from inception to close-out. You'll also provide daily administrative support to Project Managers and vendors.
- What qualifications are essential for the Project Administrator role at LPC.COM?
- Essential qualifications for the Project Administrator role include a high school diploma (or equivalent experience), a minimum of 2 years in project management or construction support, and strong proficiency in Microsoft Office 365, particularly Excel and Outlook. Experience with construction accounting, including A/P, A/R, and budget cycles, is also crucial. Strong communication, organizational skills, and the ability to manage multiple projects are key.
- Does LPC.COM offer growth opportunities for a Project Administrator?
- Yes, LPC.COM explicitly states that this is an excellent opportunity for someone interested in building a long-term career in construction, property management, or design, with room for professional growth. They encourage individuals looking to develop their careers within the real estate and construction industry.
- What is the pay range for the Project Administrator position at LPC.COM?
- The stated pay range for the Project Administrator position at LPC.COM is $70,000 to $75,000 USD annually.
- How does LPC.COM handle vendor payments and invoicing for construction projects?
- LPC.COM guides vendors through client invoicing procedures, including utilizing third-party billing platforms. Approved invoices are recorded into budget workbooks to maintain accurate balances. The role also involves monitoring vendor purchase order balances and ensuring all necessary documentation, such as lien waivers, is obtained upon completion of work.
- What kind of administrative support is expected from the Project Administrator at LPC.COM?
- The Project Administrator is expected to provide comprehensive daily administrative support to Project Managers and vendors. This includes managing project documentation, coordinating procurement, tracking budgets, processing financial documents, and assisting with additional office administrative tasks as needed to ensure smooth project operations.
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