LIU Brooklyn Event Assistant (Work Study)
Long Island University · Brooklyn, NY
- On site
- Full-time
- $25,000 / year
- Brooklyn, NY
Job highlights
- Assist with event logistics and guest services.
- Support rental groups with preparations and needs.
- Maintain academic standing and 3.0 GPA.
- Flexible schedule required for evenings/weekends.
- Develop communication and event management skills.
About the role
Event Assistant
Long Island University (LIU) is seeking an Event Assistant to provide support for various events and external rental groups. This role offers a potential leadership opportunity for motivated undergraduate and graduate students.
Key Responsibilities
- Provide clerical, customer service, and client-facing support for events.
- Ensure event venues are prepared, greet guests, and manage check-in/registration.
- Assist with audio-visual components, connect hosts with service providers.
- Support conference and external rental groups with their needs, including key preparation, paperwork, and information distribution.
- Set up rooms, inspect guest areas, take work order requests, and follow up on issues.
- Manage linen packet issuing, track check-ins and check-outs, and troubleshoot guest concerns.
- Enforce the University Code of Conduct.
- Attend staff meetings, typically scheduled for Tuesday afternoons.
- Perform other duties as assigned by the Events/ Auxiliary Management Team.
Minimum Requirements
- Open to Undergraduate and Graduate students.
- Must maintain good academic, financial, and judicial standing at LIU.
- Maintain a 3.0 GPA.
- Available for training as requested.
- Flexible schedule with availability for evenings, weekends, and breaks as needed.
- Excellent communication, responsibility, and time-efficiency skills with a friendly disposition.
- Must have completed two college semesters by the position's start date.
- Campus directional knowledge is preferred.
Dress Code
- VIP Events: Shark polo (provided upon hiring) and black pants or skirt.
- Office Hours: No sweats permitted.
LIU is an equal opportunity employer committed to diversity and excellence. Hiring is contingent upon eligibility to work in the United States.
Key skills/competency
- Event Support
- Customer Service
- Clerical Duties
- Guest Relations
- Room Setup
- AV Management
- Time Management
- Communication Skills
- Problem Solving
- LIU Event Assistant
Skills & topics
- Event Assistant
- Event Support
- Customer Service
- Clerical Support
- LIU
- University Jobs
- Part-Time
- Work Study
- Student Employment
- Administrative Assistant
How to get hired
- Tailor your resume: Highlight customer service, event support, and clerical experience relevant to the Event Assistant role at LIU.
- Showcase communication skills: Emphasize your friendly disposition, time-efficiency, and ability to work with diverse groups in your application.
- Demonstrate academic commitment: Clearly state your current GPA and academic standing to meet LIU's requirements.
- Highlight flexibility: Mention your availability for evenings, weekends, and potential training sessions to show you meet scheduling needs.
- Prepare for interviews: Be ready to discuss your problem-solving approach and how you handle guest inquiries or issues.
Technical preparation
Familiarize with event setup and AV basics.,Practice customer service scenarios.,Review LIU's Code of Conduct.,Learn campus layout and key locations.
Behavioral questions
Describe a time you handled a difficult guest.,How do you manage multiple tasks efficiently?,How do you ensure accuracy in your work?,Discuss your teamwork experience.
Frequently asked questions
- What are the primary responsibilities of an Event Assistant at LIU?
- The LIU Event Assistant role involves a mix of clerical tasks, customer service, and direct event support. This includes preparing venues, greeting guests, managing check-ins, assisting with audio-visual needs, and supporting external rental groups. You'll also be responsible for enforcing university conduct policies.
- Am I eligible for the Event Assistant position if I am a graduate student?
- Yes, this position is open to both undergraduate and graduate students. LIU encourages applications from students who can contribute to the university's diversity and excellence. Maintaining good academic standing and a 3.0 GPA is essential for all applicants.
- What is the required GPA for the LIU Event Assistant job?
- To be eligible for the Event Assistant position at Long Island University, you must have and maintain a GPA of 3.0 or higher. This is a key requirement for maintaining good academic standing throughout your employment.
- What kind of schedule flexibility is needed for the Event Assistant role?
- The Event Assistant role requires significant schedule flexibility. You must be available to work evenings, weekends, and during break periods as needed for various events and rental group schedules. Tuesday afternoons may be reserved for staff meetings.
- What is the dress code for the Event Assistant at LIU?
- For VIP Events, you will be provided with a Shark polo shirt to wear with black pants or a skirt. During regular office hours, the dress code requires no sweats, implying business casual or neat, professional attire.
- Can I get hired for the Event Assistant job if I haven't completed two college semesters yet?
- No, candidates for the Event Assistant position must have completed at least two college semesters by the start date of the position. This ensures a certain level of academic experience and maturity for the role.
- Does LIU offer leadership opportunities within the Event Assistant role?
- Yes, the job description mentions a 'potential for leadership position.' This suggests that as you gain experience and demonstrate your capabilities, there may be opportunities to take on more responsibility or lead certain tasks within the event support team.
- What are the key communication skills required for an Event Assistant at LIU?
- As an Event Assistant, you'll need excellent communication skills to interact with guests, hosts, and service providers. A friendly disposition, clear speaking ability, and the capacity to effectively convey information are crucial for providing excellent guest service and managing event logistics.