Executive Administrative Professional
Lockheed Martin · Bethesda, MD
- On site
- Part-time
- $75,000 / year
- Bethesda, MD
Job highlights
- Support Risk Management and Treasury directors.
- Handle sensitive materials with discretion.
- Manage calendars, travel, and expenses.
- Coordinate meetings and departmental tasks.
- Requires strong Microsoft Office and communication skills.
About the role
Executive Administrative Professional
Lockheed Martin is seeking an experienced Executive Administrative Professional to support the Risk Management department and three Treasury directors. This role will also provide occasional backup for the Vice President, Treasurer, and other finance leaders. The ideal candidate will be self-directed, able to solve problems creatively, think independently, and maintain a professional image while handling sensitive materials with absolute discretion.
Responsibilities
- Maintain and organize department files, including setup, scanning, posting to share drives, filing, and long-term storage.
- Provide travel planning support for domestic and international bookings.
- Prepare and reconcile expense reports.
- Maintain SharePoint sites and/or other similar systems, including posting/deleting documents, managing access permissions, and lists of authorized users.
- Support on- and off-site meetings: reserve conference rooms, arrange catering, process visitors, escort visitors, arrange ground transportation, and coordinate/set up videoconferencing.
- Assist with meeting/event planning and implementation.
- Provide general departmental support: manage incoming/outgoing mail, order office supplies, screen phone calls, cover the “opt-out” line, handle typing, faxing, copying, document editing, and scanning.
- Maintain departmental calendars on Outlook and issue event notifications.
- Process P-card purchases and reconcile expenses.
Key Skills and Competencies
- Executive Administrative Support
- Risk Management
- Treasury Support
- Travel Planning
- Expense Reconciliation
- SharePoint Management
- Meeting Coordination
- Microsoft Office Suite
- Communication Skills
- Attention to Detail
Skills & topics
- Executive Administrative Assistant
- Administrative Support
- Risk Management
- Treasury
- Travel Planning
- Expense Reports
- SharePoint
- Microsoft Office
- Lockheed Martin
- Executive Assistant
How to get hired
- Tailor your resume: Highlight your 3+ years of executive administrative support, Microsoft Office proficiency (especially formulas, charts, pivot tables), and experience with sensitive materials.
- Showcase relevant experience: Emphasize your skills in travel planning, expense reconciliation, SharePoint, and meeting coordination, aligning with Lockheed Martin's needs.
- Demonstrate soft skills: In your application and interviews, convey your effective communication, time management, attention to detail, and ability to work independently.
- Highlight Lockheed Martin systems knowledge: If you have experience with My Timecard, LM Travel, LM Expenses (Concur), or Iron Mountain Connect, be sure to mention it prominently.
- Prepare for hybrid work: Be ready to discuss your ability to work in the office more than 50% of the week.
Technical preparation
Master Microsoft Office Suite functions.,Practice creating Excel pivot tables and charts.,Familiarize yourself with SharePoint administration.,Review AI tool capabilities and applications.
Behavioral questions
Describe a time you handled sensitive information discreetly.,How do you manage competing priorities effectively?,Give an example of proactive problem-solving.,How do you adapt to changing business needs?
Frequently asked questions
- What are the primary responsibilities for an Executive Administrative Assistant at Lockheed Martin?
- As an Executive Administrative Assistant at Lockheed Martin, your primary responsibilities will include supporting the Risk Management department and Treasury directors with tasks such as file organization, travel planning, expense reconciliation, SharePoint maintenance, meeting and event coordination, and general departmental support. You will also handle sensitive materials with discretion.
- What technical skills are essential for this Executive Administrative Assistant role at Lockheed Martin?
- Essential technical skills for this role at Lockheed Martin include advanced proficiency in Microsoft Office applications (PowerPoint, Excel, Word, Teams), with a strong understanding of formulas, tables, charts, pivot tables, and presentation creation. Experience with SharePoint and familiarity with Lockheed Martin-specific systems like My Timecard, LM Travel, and LM Expenses (Concur) are highly desirable.
- How important is discretion and handling sensitive information in this Lockheed Martin position?
- Discretion and the ability to handle sensitive materials with absolute confidentiality are primary responsibilities for this Executive Administrative Assistant role at Lockheed Martin. You will be entrusted with confidential information and are expected to act with diplomacy and discretion in all interactions.
- What is the work arrangement for the Executive Administrative Assistant role at Lockheed Martin?
- This Executive Administrative Assistant position at Lockheed Martin involves a hybrid work arrangement. You will be expected to work in the office more than 50% of the week, typically 2-3 days per week, with the remainder of the schedule potentially worked remotely. The specific weekly schedule will be discussed during the hiring process.
- Does Lockheed Martin prefer candidates with specific system knowledge for the Executive Administrative Assistant role?
- Yes, Lockheed Martin highly values candidates with familiarity with their internal systems. Experience with LM-wide systems such as My Timecard, LM Travel, LM Expenses (Concur), and Iron Mountain Connect is considered a significant advantage for the Executive Administrative Assistant position.
- What kind of experience is expected for the Executive Administrative Assistant at Lockheed Martin?
- Lockheed Martin expects at least 3 years of recent and demonstrated extensive experience providing administrative assistant support to executive-level clients for this role. Ideally, candidates will have 5+ years of experience supporting executive levels and a college degree (Associate's or Bachelor's).