Senior HR Administration Specialist
Linklaters
Job Overview
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Job Description
About The Role: Senior HR Administration Specialist
Linklaters Global Solutions Warsaw is recruiting for a Senior HR Administration Specialist. This role operates on a hybrid model (2 days per week from the office next to Rondo ONZ) under an employment contract, with working hours from 9:00-17:15 and 11:00-19:15.
About The Team
You will be an integral part of the People function within Linklaters Global Solutions (LGS), a globally connected team dedicated to supporting the firm’s talent and culture. As a Senior HR Administration Specialist, you will ensure smooth HR operations and deliver professional HR services. The team collaborates with business and legal teams worldwide, focusing on key HR processes, data quality, and comprehensive employee lifecycle management.
As Senior HR Administration Specialist, You Will
- Resolve HR queries and escalate complex cases as needed.
- Administer onboarding, employment changes, and exits for employees.
- Process all contractual and employment changes accurately.
- Coordinate and administer family leave requests in compliance with regulations.
- Maintain accurate HR records and conduct regular audits in HR systems.
- Support annual performance and appraisal cycles.
- Implement process improvements to enhance efficiency.
- Share knowledge and provide support to colleagues during peak periods.
- Uphold compliance with UK employment legislation, regulatory requirements, and HR best practices in all activities.
Apply If You
- Have 2+ years of professional experience in HR administration within a corporate or professional services environment, specifically supporting the UK market.
- Are confident using English (C1/C2) to engage clearly and appropriately with stakeholders at all levels.
- Demonstrate strong administrative and organizational skills.
- Are proficient in MS Office and HR systems (e.g., Workday, ServiceNow, Neocase, or similar).
- Possess excellent communication and teamwork abilities.
- Show initiative and meticulous attention to detail.
- Display a commitment to continuous learning and improvement.
Linklaters
Linklaters is a premier global law firm, delivering Legal Services from 30 offices across 20 countries worldwide. As a people-centric business, Linklaters believes that being best in class for clients requires exceptional talent. The firm seeks not only brilliant minds but also individuals who thrive in a collaborative environment, demonstrating an innovative, efficient, agile, entrepreneurial, and responsible mindset. Linklaters fosters an atmosphere of outperformance through positivity, support, fairness, and openness. The firm values diversity, insists on inclusivity, and challenges bias to ensure a cohesive team with common goals.
Benefits
Joining Team Linklaters provides access to a comprehensive benefits package designed to reward your vital contribution, including:
- Private medical insurance
- On-site gym and bike facilities
- Group Life insurance
- Firm-funded worldwide personal travel insurance for you and your family
- Subsidized sport card or public transportation card
- Wide range of training opportunities
What Sets Us Apart At Linklaters
- Opportunity for truly global work experience and involvement in strategic projects driving innovation.
- Commitment to corporate social, environmental, and governance responsibilities.
- Focus on attracting and retaining diverse talent.
- Cultivation of an inclusive, valued, and respected environment for optimal performance.
- Advocacy for a speak-up culture and an open-door policy.
- Investment in custom-fit career paths aligned with individual talents and aspirations.
- Provision of agile working solutions to meet evolving needs.
- Commitment to people-first relationships based on mutual trust, respect, and appreciation.
- Support for health and wellbeing, offering a safe space for mental health discussions and expert advice.
- Development of future leaders who demonstrate emotional intelligence and a passion for coaching and developing others.
Key skills/competency
- HR Administration
- UK Employment Legislation
- Employee Lifecycle Management
- HR Systems (Workday, ServiceNow)
- Data Quality
- Process Improvement
- Stakeholder Engagement
- Compliance
- Onboarding & Exits
- Attention to Detail
How to Get Hired at Linklaters
- Research Linklaters's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume meticulously: Customize your resume to highlight HR administration experience, particularly with UK market support and relevant HR systems like Workday.
- Showcase your English proficiency: Emphasize C1/C2 English skills, demonstrating clear and appropriate stakeholder engagement.
- Prepare for competency-based interviews: Be ready to provide specific examples of problem-solving, attention to detail, and process improvement from past HR roles.
- Highlight continuous learning: Express your commitment to professional development and staying current with HR best practices and legislation.
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