HR Administration Specialist

About The Role of HR Administration Specialist

For Linklaters Service Delivery Centre Warsaw, we are currently recruiting for the HR Administration Specialist role, focusing on the PL market.

Work Arrangements

The position is based in Warsaw following a hybrid model, requiring 2 days from the office located next to Rondo ONZ. Working hours are from 9:00-17:15. This is a 12-month contract of employment.

About The Team

You will join our local team, which is responsible for delivering high-quality HR administrative support. Our team collaborates with employees, managers, and partners, covering a wide range of HR processes and queries. As a critical member of Linklaters Global Solutions (LGS) People team, you will contribute to day-to-day transactional work essential for the firm's smooth running, while also providing analysis and advisory capabilities to global business stakeholders.

The People function is a globally connected and strategically driven team dedicated to attracting, developing, and retaining exceptional talent. We play a key role in shaping the firm’s culture, supporting our people throughout their careers, and fostering an inclusive, high-performing environment. You will collaborate closely with local and global colleagues across the People network, supported by a culture that values partnership, integrity, and commitment to enabling performance.

Your Responsibilities

• Creating and maintaining comprehensive HR documentation.
• Delivering HR administration services throughout the entire employee lifecycle.
• Resolving HR queries efficiently and accurately.
• Collaborating closely with the Payroll team for benefits and pre-payroll actions.
• Running reports to update the firm and external bodies with staff information.
• Implementing process improvements and actively supporting HR projects.
• Maintaining up-to-date knowledge of Polish labour law and current HR trends.

What We're Looking For

• 1+ year of experience in HR administration.
• Strong communication and teamwork abilities.
• Demonstrated initiative and problem-solving skills.
• A commitment to continuous learning and development.
• Excellent skills in managing cases and queries.
• Proficiency in MS Office applications, HR systems (preferably Workday, Macrologic), and case management systems.
• Fluency in both English and Polish.

Benefits

Joining Team Linklaters provides access to a range of benefits designed to reward your vital contribution:

• Private medical insurance.
• On-site gym and bike facilities.
• Group Life insurance.
• Firm-funded worldwide personal travel insurance, for you and your family.
• Subsidised sport card or public transportation card.
• Wide range of training opportunities.

What Sets Linklaters Apart

At Linklaters, we offer a truly global work experience and opportunities for involvement in strategic projects that drive innovation. We embody our corporate social, environmental, and governance responsibility commitments and celebrate diversity, equity, and inclusion, fostering a speak-up culture. We invest in custom-fit career paths, provide agile working solutions, and commit to people-first relationships based on mutual trust and respect. We support the health and wellbeing of our people and develop future leaders who demonstrate emotional intelligence and a passion to coach others.

Key skills/competency

• HR Administration
• Employee Lifecycle Management
• Polish Labour Law
• Workday HRIS
• Macrologic HRIS
• MS Office Proficiency
• Query Resolution
• Payroll Collaboration
• Process Improvement
• Talent Management Support