Special Events & Fundraising Coordinator

Special Events & Fundraising Coordinator at Lincoln Center for the Performing Arts

Position: Fundraising and Special Events Coordinator

Department: Advancement and Innovation

Role Overview: Lincoln Center’s growing Special Events and Concierge Services Department seeks a dynamic Special Events & Fundraising Coordinator to join their team, which executes 6 major annual fundraising galas and upwards of 60 additional events per year, ranging from small, intimate cocktail parties to events for 800+ attendees. This role supports the Special Events team by providing timely and accurate administrative support for a variety of major projects. The Coordinator will provide unique insight into how the world’s largest performing arts center is run, and we hope that this opportunity serves as a starting point for a career in the arts and/or fundraising. We’re looking for someone whose superpower is attention to detail. In this position, you’ll need to work swiftly, but always with precision.

What you’ll get to do here:

• Assist in the full range of day-to-day department operations
• Manage Special Events in-box and respond to gala ticket/table requests and other event inquiries
• Process incoming gifts for the Special Events Department including gala ticket/table requests, donations, and in-kind gifts
• Compile and maintain invitation mailing lists
• Assist with mailings including generating letters, envelopes, thanks you notes, and tax acknowledgments
• Stuff, seal, stamp, mail gala invitations packages
• Facilitate data entry of event responses including address updates and RSVPs
• Conduct donor research and create research documents
• Archive all digital and and print event materials
• Process vendor payments and other expenses
• Work with event leads to coordinate table assignments and venue seating
• Assist with set-up and breakdown of events
• Create and update team Monday.com boards
• Update and disseminate internal special calendar and coordinate updates to external calendar and event websites
• Communicate with New York City Special Events groups regarding date checks
• Maintain inventory of event supplies (ticket envelopes, postage, place cards etc.)

You’ll be a fit if you bring:

• 1 year of relevant prior work experience
• Experience in a cultural organization is a plus
• Must be able to work evening events approximately 60 times per year, plus weekends when needed
• Excellent computer skills including Word, Excel and PowerPoint; database experience and comfort working with various systems is essential.
• Proven ability to thrive in a fast-paced, results-driven environment
• Highly organized and exemplary attention to detail
• Strong work ethic (not phased by repetitive work)
• The ability to handle confidential information with the utmost discretion
• Excellent written and verbal communication skills
• Bachelor’s degree or equivalent combination of education and experience
• Love of the arts

You’ll be a great fit if you bring:

• Experience using a CRM platform like Tessitura is a plus

About Lincoln Center for the Performing Arts

Lincoln Center for the Performing Arts, Inc. (LCPA) is a cultural and civic cornerstone of New York City. We believe the arts play an important role in our lives: they nourish our hearts and minds, teach us valuable lessons and critical skills, and help us create community. We are resolved not to lose sight of what connects us, and we hope you will consider joining our talented, diverse team.

We are:

• The manager of the 16-acre Lincoln Center campus
• We are one of eleven amazing resident arts organizations
• A leading Arts Presenter. We curate numerous programs and performances, showcasing music, dance, and more
• An Education Hub. We have reached 20 million students, educators, principals, and community members

Who are our people?

LCPA is a team of dreamers, collaborators, and entrepreneurs who use unique platforms in the heart of New York City and beyond to advocate for the transformative impact of artistic experiences.

Lincoln Center People imagine and create in concert with this mission by founding President John D. Rockefeller III - "The arts are not for the privileged few, but for the many. Their place is not on the periphery of daily life, but at its center."

We welcome applicants from all sectors who agilely solve problems, show up as they are, and can't stop innovating.

What’s the news?

Recent and Upcoming Programming

• Lincoln Center Reveals 25/26 Season Featuring Jeanine Tesori as Visionary Artist
• Kyle Abraham's 20 Years of Urgency at Lincoln Center Rose Theatre

Campus Happenings

• Lincoln Center Gets $50 Million Gift to Promote Contemporary Dance
• The new JFK terminal will show iconic artworks from MoMA, the Met and Lincoln Center

Legacies of San Juan Hill

• WNYC: Lincoln Center Celebrates 'Legacies of San Juan Hill
• Lincoln Center Launches San Juan Hill Project Digital Hub To Remember the Lost Urban Neighborhood

Who is our President and CEO?

Dr. Mariko Silver

Join us!

It is the policy of Lincoln Center for the Performing Arts, Inc., to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law. LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

If you require reasonable accommodation in locating open positions, completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Abigail Worsnip at (212) 875–5324.

Key skills/competency

• Attention to detail
• Event coordination
• Fundraising
• Administrative support
• Data entry
• Donor relations
• CRM software
• Communication skills
• Time management
• Cultural organization experience