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Executive Assistant & Operations Coordinator

Lily and Fox

Arlington Heights, Illinois, United StatesOn Site

Original Job Summary

About the Role

At Lily and Fox, the Executive Assistant & Operations Coordinator is not your typical assistant position. You will be the CEO's right-hand, responsible for keeping both professional and personal priorities on track.

Why This Role Rocks

This role offers you the opportunity to:

  • Be the CEO’s secret weapon and protect his focus.
  • Lead high-stakes execution covering hiring, scheduling, and logistics.
  • Create calm in chaos with structured systems and SOPs.
  • Drive team coordination and manage family logistics seamlessly.

Key Responsibilities

  • Master the Inbox & Calendar: Triage emails and schedule with precision.
  • Lead Hiring: Manage the hiring process and coordinate interviews.
  • Plan Strategically: Build weekly systems for prioritizing tasks.
  • Supplier Communication: Respond quickly and manage supplier inquiries.
  • Family Logistics: Coordinate events and appointments with care.
  • Streamline Decisions: Implement task delegation and smooth information flow.

Daily Impact

You are expected to achieve 80% daily wins by managing CEO focus, coordinating team tasks, scheduling travel, and supporting both business and family needs.

As-Needed Projects

Handle cross-departmental special projects and ad-hoc leadership requests.

Key skills/competency

Executive Support, Operations, Scheduling, Hiring, Logistics, Coordination, Calendar Management, Systems, SOPs, Communication

How to Get Hired at Lily and Fox

🎯 Tips for Getting Hired

  • Research Lily and Fox: Learn about their business and culture.
  • Customize Your Resume: Highlight operational and coordination skills.
  • Emphasize Precision: Stress scheduling and organizational expertise.
  • Prepare for Behavioral Interviews: Showcase problem-solving and adaptability.

📝 Interview Preparation Advice

Technical Preparation

Review calendar management software.
Practice using scheduling tools.
Learn advanced email prioritization.
Understand workflow automation basics.

Behavioral Questions

Describe time management challenges handled.
Explain handling multiple priorities concurrently.
Share an example of process improvement.
Discuss collaboration under pressure.