Senior Administrative Assistant
Lifespace Communities, Inc. · Dallas, TX
- On site
- Full-time
- $79,500 / year
- Dallas, TX
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Job highlights
- Support daily operations of the Support Center.
- Manage schedules and administrative workflows.
- Handle correspondence and presentations.
- Oversee office supplies and vendor services.
- Provide administrative support to leaders.
About the role
Senior Administrative Assistant
Lifespace Communities, Inc. is seeking a highly organized, proactive, and service-oriented Senior Administrative Assistant to become the operational heartbeat of our Support Center in Dallas, Texas. This role is crucial for supporting leaders, managing office operations, and ensuring an outstanding experience for team members and visitors.
What You'll Do
- Coordinate and support day-to-day Support Center operations.
- Assist with workflow coordination and scheduling for the administrative team.
- Prepare, proofread, edit, and distribute professional correspondence, reports, and presentations.
- Serve as a primary point of contact for visitors, creating a welcoming and professional environment.
- Coordinate meetings, conference calls, calendars, catering, room setup, and logistics.
- Manage office supplies, kitchen operations, shipping, mail distribution, and vendor services.
- Assist leaders with invoice management and recurring administrative processes.
Qualifications
- High School Diploma or equivalent required.
- 3-5+ years of experience providing administrative support to multiple leaders.
- Strong proficiency with Microsoft Office applications and business communication tools.
- Excellent organizational, scheduling, and project coordination skills.
Join a Team That Keeps Everything Moving
Lifespace Communities has successfully served older adults for 50 years and is committed to creating communities where people are empowered to live their aspirations. If you are an experienced administrative professional who enjoys creating order, supporting leaders, and delivering exceptional service, we encourage you to apply.
Company Overview
Lifespace Communities, based in Dallas, Texas, is one of the nation's top 10 largest nonprofit senior living organizations. Founded in 1976, Lifespace Communities owns and operates 15 continuing care retirement communities in seven states, serving more than 5,200 residents and employing over 4,500 team members. The organization is committed to creating communities where people are empowered to live their aspirations. We are an Equal Opportunity Employer.
Key skills/competency
- Senior Administrative Assistant
- Office Operations
- Scheduling
- Calendar Management
- Microsoft Office Suite
- Business Communication
- Project Coordination
- Vendor Management
- Invoice Management
- Customer Service
Skills & topics
- Senior Administrative Assistant
- Administrative Support
- Office Management
- Scheduling
- Calendar Management
- Microsoft Office
- Business Communication
- Project Coordination
- Dallas Jobs
- Texas Jobs
- Support Center Operations
- Leadership Support
- Customer Service
- Vendor Management
How to get hired
- Tailor your resume: Highlight your 3-5+ years of experience supporting multiple leaders and proficiency in Microsoft Office.
- Showcase organizational skills: Emphasize your expertise in scheduling, project coordination, and creating professional correspondence.
- Demonstrate service orientation: Detail your experience in creating welcoming environments and managing office operations efficiently.
- Research Lifespace Communities: Understand their mission of empowering residents and their 50-year history in senior living.
- Prepare for behavioral questions: Be ready to discuss how you handle multiple priorities and maintain a professional demeanor.
Technical preparation
Master Microsoft Office Suite features.,Practice scheduling complex meetings.,Familiarize with business communication tools.,Prepare to manage multiple tasks.
Behavioral questions
Describe a time you managed competing priorities.,How do you ensure a welcoming environment?,Share an example of exceptional organizational skills.,How do you handle confidential information?
Frequently asked questions
- What are the key responsibilities of a Senior Administrative Assistant at Lifespace Communities?
- The Senior Administrative Assistant at Lifespace Communities is responsible for coordinating daily Support Center operations, assisting with workflow and scheduling for the administrative team, preparing professional correspondence and presentations, serving as a primary point of contact for visitors, coordinating meetings and logistics, and managing office supplies and vendor services. They also assist leaders with invoice management.
- What qualifications are required for the Senior Administrative Assistant role at Lifespace Communities?
- To be considered for the Senior Administrative Assistant position at Lifespace Communities, candidates need a High School Diploma or equivalent, 3-5+ years of experience in administrative support to multiple leaders, strong proficiency in Microsoft Office applications and business communication tools, and excellent organizational, scheduling, and project coordination skills.
- What is the pay range for the Senior Administrative Assistant position at Lifespace Communities?
- The pay range for the Senior Administrative Assistant position at Lifespace Communities is $27.36 to $37.60+ per hour.
- Is this a remote or on-site position at Lifespace Communities?
- Based on the provided address and job description, this Senior Administrative Assistant position at Lifespace Communities appears to be an on-site role at their Support Center in Dallas, Texas.
- What kind of experience is most valued for a Senior Administrative Assistant at Lifespace Communities?
- Lifespace Communities values candidates with 3-5+ years of administrative support experience, particularly those who have supported multiple leaders. Strong organizational, scheduling, project coordination, and proficiency in Microsoft Office are also highly valued for this role.
- What does 'Be The Hub. Drive Excellence. Create Exceptional Experiences.' mean for a Senior Administrative Assistant at Lifespace?
- This motto at Lifespace Communities means the Senior Administrative Assistant is expected to be the central point of contact and operations for the Support Center, driving high standards of performance and ensuring positive experiences for team members and visitors.
- How does Lifespace Communities support its employees?
- Lifespace Communities focuses on creating an environment where employees can 'ignite your life and experience Our Space.' They emphasize continued growth, support from team members, and opportunities to live out aspirations within their communities.