Executive Assistant
@ Lifemark Health Group

Toronto, ON
CA$75,000
On Site
Full Time
Posted 23 days ago

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XXXXXXXXXX XXXXXXXXX XXXXXXXXX******* @lifemark.ca
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Job Details

About Lifemark

Lifemark Health Group (LHG) is a market leader in customized healthcare solutions with over 20 years of service excellence. One of the largest, most trusted, and comprehensive healthcare providers in Canada, they operate in over 300 locations and employ more than 5,000 professionals.

Job Overview

The Executive Assistant provides professional, proactive, and confidential support to members of Lifemark’s Executive Leadership Team.

What You'll Do

  • Provide full administrative support to one or more executives.
  • Manage calendars, schedule meetings, book travel and coordinate logistics.
  • Prepare and edit confidential documents, reports, and presentations.
  • Prepare and submit various reports including expense and vacation tracking.
  • Track and follow up on outstanding requests and initiatives.
  • Coordinate meetings, town halls, conferences, and special events.
  • Maintain organized filing and secure information management systems.
  • Liaise with internal and external stakeholders with discretion and professionalism.
  • Screen and prioritize incoming communications.
  • Support team initiatives, projects, onboarding, and ad hoc assignments.

What We're Looking For

  • 2–5 years of experience in an Executive Assistant or senior administrative role.
  • Experience in a large, complex or multi-site organization is an asset.
  • Proficiency with Microsoft Office and virtual collaboration tools (e.g., Teams).
  • Exceptional organizational skills, attention to detail, and confidentiality.
  • Excellent communication, relationship-building, and problem-solving skills.
  • Ability to work independently in a fast-paced environment with competing priorities.
  • High level of professionalism, integrity, and commitment to service excellence.

Inclusion & Accommodation

Lifemark is committed to creating an inclusive environment for all. Accommodations are available upon request during the recruitment process. Please email talent@lifemark.ca for requests.

Key skills/competency

  • Administrative Support
  • Calendar Management
  • Travel Coordination
  • Document Preparation
  • Confidentiality
  • Organization
  • Communication
  • Stakeholder Engagement
  • Event Coordination
  • Problem-Solving
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How to Get Hired at Lifemark Health Group

🎯 Tips for Getting Hired

  • Customize your resume: Align it with Lifemark's executive support requirements.
  • Highlight administrative skills: Emphasize calendar and logistics management.
  • Research Lifemark: Understand company culture and values.
  • Prepare for interviews: Review situational questions on confidentiality and organization.

📝 Interview Preparation Advice

Technical Preparation

Review Microsoft Office functionalities.
Practice scheduling software usage.
Familiarize with virtual meeting tools.
Update document editing skills.

Behavioral Questions

Describe a time you managed tight deadlines.
Explain handling confidential information effectively.
Discuss working in a fast-paced environment.
Show examples of proactive problem-solving.

Frequently Asked Questions