Administrative Team Assistant
Levande
Job Overview
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Job Description
Administrative Team Assistant at Levande
Deliver confidence. Enable momentum. Make everyday exceptional.
At Levande, we create vibrant retirement communities where people feel connected and at home. We’re seeking a highly organised Administrative Team Assistant to support our National Refurbishment Manager and team in delivering quality unit refurbishments across our retirement living portfolio.
This is a key administration role focused on coordination, documentation and financial processing to ensure refurbishment projects run smoothly.
This Melbourne-based hybrid role is offered on a max term contract until September 2026, providing stability while contributing to a significant national program of work.
The Role
- Managing the Refurbishment Team inbox and coordinating requests
- Preparing and administering quotes, purchase orders and builder documentation
- Processing invoices for approved works
- Maintaining contractor compliance and documentation registers
- Preparing basic financial and KPI reports (including unit turnover estimates)
- Supporting meetings with builders and internal stakeholders
- Providing general administrative support to the team
About You
You are organised, detail-focused and confident working across multiple tasks at once.
- Strong administration and accounts experience (property or building industry experience preferred)
- Experience working with ERP systems and Microsoft Office
- Good communication skills and the ability to work with contractors and internal teams
- Sound commercial awareness and attention to detail
- Ability to work independently in a hybrid environment
Why Join Levande?
At Levande, everyday exceptional isn’t just for residents — it’s how we work.
You’ll be part of a national refurbishment program that directly enhances homes and communities. You’ll work in a supportive, collaborative culture that values accountability, professionalism and strong relationships.
- Hybrid working flexibility
- Exposure to national property refurbishment projects
- A stable max term opportunity through to September 2026
- The opportunity to contribute to sustainable and high-quality retirement living
If you’re ready to support projects that shape communities and drive commercial outcomes, we’d welcome your application.
Apply now and help us make everyday exceptional.
Key skills/competency
- Administration
- Coordination
- Documentation
- Financial Processing
- ERP Systems
- Microsoft Office
- Communication
- Commercial Awareness
- Detail-oriented
- Contractor Management
How to Get Hired at Levande
- Research Levande's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor.
- Tailor your resume: Highlight your strong administration, accounts, and project support experience, especially in property or building.
- Showcase organizational skills: Provide specific examples of managing multiple tasks, coordinating requests, and maintaining detailed documentation effectively.
- Prepare for industry-specific questions: Be ready to discuss your experience with contractor compliance, financial processing, and project coordination.
- Demonstrate communication and collaboration: Emphasize your ability to work effectively with various stakeholders, including builders and internal teams, in a hybrid environment.
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