Project Coordinator

Project Coordinator at Actalent

As a Project Coordinator reporting to the Vice-President of Clinical Operations, you will provide essential operational support across the Clinical Operations department. This role involves initiating, developing, and advancing key Clinical Operations initiatives to ensure optimal execution of all clinical programs. You will maintain up-to-date information across multiple programs, support risk mitigation efforts, and facilitate planning and logistics for meetings and clinical trial activities.

Responsibilities

• Initiate and advance key Clinical Operations initiatives to support clinical program execution.
• Maintain current information across multiple programs using key systems and dashboards.
• Collate data to support risk mitigation efforts in ongoing clinical trials.
• Plan, schedule, and manage logistics for internal and external meetings, preparing agendas and meeting minutes.
• Collaborate with internal stakeholders, CROs, vendors, and other functional lines to ensure trial delivery according to plans and quality standards.
• Coordinate activities with cross-functional teams including clinical research, regulatory affairs, and medical affairs.
• Prepare, review, and maintain clinical trial trackers and documents.
• Support project risk analysis and develop solutions to complex problems.
• Ensure effective interface between the Clinical Operations department and key functional groups.
• Assist in developing and presenting clinical operations updates to senior/executive leadership.
• Monitor and analyze performance metrics, supporting continuous improvement initiatives.

Essential Skills

• Project coordination
• Project management
• Experience in the pharmaceutical or biotech industry
• Ability to initiate and advance Clinical Operations initiatives
• Strong organizational and project management skills
• Excellent communication and interpersonal skills

Additional Skills & Qualifications

• Bachelor ’s degree in a Scientific or Healthcare field
• Minimum of 2 years of experience in a Biotech or Pharmaceutical company
• Analytical and problem-solving skills with data-driven decision-making ability
• Adaptability to changing priorities in a fast-paced environment
• Compliance-oriented mindset with a focus on quality and patient safety

Work Environment & Type

This is a fully remote Contract position operating on Pacific Standard Time (PST), based out of San Diego, CA.

Pay and Benefits

The pay range for this position is $40.00 - $49.00/hr. Benefits for eligible temporary roles may include medical, dental & vision, critical illness, accident, and hospital, 401(k) Retirement Plan, life insurance, short and long-term disability, Health Spending Account (HSA), transportation benefits, Employee Assistance Program, and time off/leave (PTO, Vacation or Sick Leave).

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. They help visionary companies advance their engineering and science initiatives by connecting them with specialized experts who drive scale, innovation, and speed to market. With a vast network of consultants and clients across the U.S., Canada, Asia, and Europe, Actalent serves many Fortune 500 companies.

Key skills/competency

• Project Coordination
• Clinical Operations
• Pharmaceutical Industry
• Biotech Industry
• Risk Mitigation
• Meeting Logistics
• Cross-functional Collaboration
• Data Analysis
• Stakeholder Management
• Compliance