Grants Pre-Award Supervisor

Job Summary

Lensa is promoting a full-time Grants Pre-Award Supervisor position for Ascension. This remote role, available Monday-Friday, focuses on the pre-award phase of grants and research accounting. The salary range for this position is $86,930.00 - $117,611.00 per year, and it includes comprehensive benefits such as health coverage, retirement plans, paid time off, and career growth opportunities.

Responsibilities

As a Grants Pre-Award Supervisor, you will be the primary contact for collaborating sites regarding the development and preparation of grant proposals and budgets. Your responsibilities include:

• Coordinate with Principal Investigators (PI), Grant Managers, and staff to ensure timely processing of grant awards.
• Develop and maintain strong working relationships with PIs, Grant Managers, internal staff, Research Management, and external administrators.
• Ensure all grant submissions strictly comply with the policies of Ascension, granting institutions, and subcontracting agencies.
• Assist in the development, documentation, and implementation of new procedures as necessary.
• Collaborate with team members to address challenges and develop solutions within the pre-award process.

Supervision Of The Tasks Below

Pre-Award Assistance

• Develop and coordinate budgets, including providing accurate salary, benefits, and other standardized expenses.
• Review and ensure correct calculation of matching funds.
• Request Fair Market Value (FMV) for internal lease space cost allocations.
• Verify that proposed expenses align with the Request for Proposals (RFP) and are allowable.
• Maintain logs or system updates for all submitted proposals, changing status to awarded, rejected, etc., upon notification.
• Assist with running metrics to track information, such as the percentage of proposals awarded.
• Handle all incoming inquiries and questions directed to the Pre-Award inbox.

Maintain Systems Access and Renewals

• Obtain business needs specifications from users to request and assign access roles in systems like eRA, Justgrants.gov, Grants.gov, etc., for Grant Managers.
• Provide ongoing support for Cayuse, the pre-award management system.
• Track System for Award Management (SAM) renewal dates to prevent lapses in registrations.
• Update the Unique Entity Identifier (UEI) in the Quick Reference Guide log and respond to emails concerning SAM registrations and information requests for proposal submissions.

Requirements

• High School diploma equivalency with 2 years of cumulative experience OR Associate's degree/Bachelor's degree with 1 year of experience OR 5 years of applicable cumulative job specific experience is required.
• 2 years of leadership or management experience preferred.

Additional Preferences

• Previous supervisor experience.
• Experience with Cayuse is a significant plus.
• Thorough knowledge of grant proposal development, including budget development and maintenance.
• Understanding of research conduct and administration of research activity.
• Strong analytical, writing, and communication skills.
• Excellent interpersonal skills and proven ability to work independently and as an effective team member.
• Outstanding leadership skills and a demonstrated strong service orientation.
• Ability to function effectively in a team environment.
• Strong attention to detail, excellent organizational skills, and the ability to balance competing priorities.

Why Join Our Team at Ascension

Ascension is a leading nonprofit Catholic health system committed to a culture and associate experience grounded in service, growth, care, and connection. With over 99,000 associates, we empower individuals to reimagine healthcare. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, Ascension offers an inclusive and supportive environment where your contributions are valued and truly matter.

Key skills/competency

• Grant Proposal Development
• Budget Coordination
• Compliance Management
• Research Administration
• Stakeholder Collaboration
• Systems Access Management (Cayuse, eRA)
• Analytical Skills
• Communication Skills
• Leadership
• Organizational Skills