Culinary Administrative Assistant

Job Summary: Culinary Administrative Assistant

The Culinary Administrative Assistant at NMS provides essential administrative support to a culinary team, ensuring smooth operations and efficient management of tasks with BSSD. This remote role involves a combination of clerical duties, strong organizational skills, and a high degree of customer service when interacting with customers, employees, vendors, and the community. The Culinary Administrative Assistant will report to the General Manager and must reside in the state of Alaska.

This is a work from home "remote" position.

Responsibilities

• Act as the primary point of contact between customers, vendors, and assigned department staff and managers to fulfill orders, place orders, answer customer inquiries, and distribute relevant information.
• Manage calendars and schedule appointments for the culinary team.
• Handle incoming calls and emails, providing timely responses.
• Prepare and maintain various documents, such as reports, memos, and invoices.
• Assist with budgeting and expense tracking.
• Coordinate travel arrangements for the culinary team.
• Maintain accurate records of food and equipment inventory.
• Place orders with suppliers as needed and monitor stock levels to identify potential shortages.
• Assist with planning and organizing culinary events, including catering and special functions, coordinating with vendors and suppliers for smooth execution.
• Respond to customer inquiries and resolve issues in a professional and timely manner.
• Maintain a clean and organized workspace.
• Demonstrate strong communication skills, both written and verbal, and strong team player and interpersonal skills.
• This position is responsible for some supervision of staff.
• Perform other duties pertinent to the department or unit's success as assigned.

Qualifications

Minimum Requirements

• High school diploma or equivalent.
• NSLP (National School Lunch Program) knowledge provided during the training period.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Some related experience with billing and accounting.
• Ability to meet deadlines and work in a fast-paced environment.
• Intermediate proficiency in MS Office Suite: Word, Excel, PowerPoint, and Outlook.
• Excellent cash handling skills.
• Ability to work rotating shifts, weekends, and be available for callouts, etc.
• Contract requires employees to speak, understand, read, and write English.

Preferred Requirements

• Basic understanding of culinary operations.
• Previous experience in an administrative role.

Skills And Abilities

• Ability to work independently and as part of a team.
• Flexibility and adaptability to changing priorities.
• Problem-solving and decision-making skills.
• Ability to handle multiple tasks simultaneously.

Working Conditions and Physical Requirements

Weather: Indoors, environmentally controlled.

Noise level: The noise level in the work environment is usually mild.

Description of environment: This office environment is located in a K-12 School setting.

Physical requirements: Frequently required to stand, walk, use hands/fingers to handle or feel, stoop, kneel, talk/hear, see, taste/smell, and carry weight/lift. Infrequently required to sit, crouch or crawl. Must frequently lift and/or move up to 35lbs.

Competencies

NMS Core Values

• Safety guides our behavior.
• Honesty and integrity govern our activities.
• Commitments made will be fulfilled.
• All individuals are treated with dignity and respect.
• The environment will be protected and sustained.

Key skills/competency

• Administrative Support
• Customer Service
• Inventory Management
• MS Office Suite
• Scheduling
• Vendor Relations
• Event Coordination
• Billing & Accounting
• Time Management
• Communication Skills