Executive Assistant

Executive Assistant at L.E.K. Consulting

L.E.K. Consulting is a global strategy consulting firm with offices across Europe, the Americas, and Asia-Pacific. We counsel our clients on their key strategic issues, leveraging deep industry expertise and applying analytical rigor to help them make informed decisions more quickly and solve their toughest and most critical business problems.

With 27 offices around the globe and approximately 3,000 staff, L.E.K. Consulting offers the benefits of a large multinational organization alongside the advantages of being part of a close-knit team. In Australia, our offices are based in Sydney and Melbourne, with approximately 120 employees and 18 Partners.

You'll thrive in an approachable, collaborative, and supportive environment, surrounded by highly motivated professionals who strive for transformational impact daily. L.E.K. Consulting has been recognized by the Australian Financial Review as one of the Best Places to Work within Professional Services in both 2022 and 2024, reflecting our commitment to a meaningful and impactful employee experience.

The Opportunity

A fantastic opportunity exists for a high-calibre Executive Assistant to support 3–4 Partners. We are seeking an individual who prides themselves on operating with utmost integrity, is a pragmatic decision-maker, and an extremely reliable operator, with a passion for fostering a positive office environment. This role, based in either the Sydney or Melbourne office, requires collaborative work with regional and global teams.

What The Role Entails

• Attending Senior Leadership Team meetings, including managing the agenda, taking accurate minutes, and documenting action items.
• Proactively managing Partner inboxes, ensuring emails are answered, actioned, or delegated appropriately, with critical importance placed on confidentiality.
• Managing Partner diaries and coordinating arrangements for meetings and appointments.
• Scheduling domestic and international travel, booking hotels and cars, and providing detailed itineraries.
• Preparing letters, reports, and presentations.
• Maintaining a live 'to-do' list for Partners and ensuring regular catch-ups occur to help drive productivity.
• Completing expense reconciliations, coding receipts, and entering time and expenses into relevant systems within required deadlines.
• Supporting the production of proposals and marketing/business development activities.
• Entering new contacts, meetings, and opportunities into the firm's marketing database and ensuring records remain up to date.
• Supporting projects and event management from time to time, such as arranging corporate conferences, seminars, and ad hoc events.
• Assisting Partner preparation for case reviews/summary review meetings.
• Working effectively with other Executive Assistants, the core services team, and the broader office.

The Successful Candidate Will Have

• Experience in an administrative support role within a corporate or professional services environment.
• Confidence to approach Partners and interact with C-suite and Board-level clients, especially Executive Assistants to CEOs at ASX100 entities.
• Ability to establish rapport with a variety of stakeholders at different levels, both internally and externally.
• Strong time management and organizational skills, with the capacity to manage multiple tasks and conflicting priorities simultaneously with minimal direction.
• Strong communication skills (oral and written).
• Fastidious attention to detail, with high standards and pride in being on top of all tasks.
• A proactive and intuitive mindset – able to anticipate and act on Partners’ needs.
• Resilience, tenacity, and comfort working in a fast-paced, ever-changing environment.
• Creativity and the ability to think outside the box when managing events.
• Experience working with a CRM platform (preferably Salesforce) and proficiency in PowerPoint and Word.
• Flexibility with work hours and ability to be in the office 3–4 days per week (8:30 am–5:30 pm, with flexibility as needed).
• A willingness to support other Partners when Executive Assistants are on leave.

To apply for this role, you must have Australian or New Zealand citizenship or Australian permanent residency.

Our Benefits

• The opportunity to work in a fun, collegiate, and high-performing office environment.
• Regular social events, including Friday night drinks and monthly activities such as boat cruises, paint & sip, and charity auctions.
• Attendance at our 3-day annual firm off-site.
• Health and wellbeing allowance.
• Private health insurance.
• Profit share.
• Central Sydney or Melbourne CBD office location and work-from-home opportunities.

Diversity And Inclusion At L.E.K. Consulting

L.E.K. Consulting is an Equal Opportunity Employer, valuing a diverse and inclusive workforce. We are committed to a culture that is welcoming and accepting of all people, ensuring all employees are treated with respect and dignity. We have been named an Inclusive Employer of Choice by Diversity Council Australia for 2021–2022 and 2023–2024. Our affinity groups, including Pride@LEK, Mosaic@LEK, and Women@LEK, support and enrich our employees, and our Diversity and Inclusion Committee celebrates events throughout the year with a focus on awareness and education.

L.E.K. acknowledges the Aboriginal and Torres Strait Islander peoples as the Traditional Custodians of the lands on which we operate. We pay our respects to Elders past, present, and emerging, and acknowledge their enduring connection to Country.

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Expense Management
• Stakeholder Communication
• CRM (Salesforce)
• Meeting Management
• Event Planning
• Confidentiality
• Microsoft Office Suite