Executive Assistant
Legora · New York, NY
- On site
- Full-time
- $140,000 / year
- New York, NY
Job highlights
- Support multiple VPs or a CXO.
- Manage calendars, travel, and email efficiently.
- Coordinate meetings across time zones.
- Drive operational alignment and improve processes.
- Work in a fast-paced legal tech startup.
About the role
About Us
Legora is on a mission: to redefine how legal work gets done. From the very start we have been very clear about the fact that we are not building a solution for lawyers, we are building it with them, because it is the only way to make sure it gets done the right way; working side-by-side every step of the way.
Our AI-native workspace empowers legal professionals not just to work faster - but to ask better questions, unlock new insights. Every day, we push the boundaries of legal tech to make complex processes smarter, faster, and more human. From thousands of documents analysed in minutes to intelligent workflows designed in collaboration with leading practices, we’re turning possibility into reality.
Today we are trusted by global firms like Cleary Gottlieb, Goodwin, Bird & Bird and Linklaters in over 40 countries, but we have no plans on stopping here. We ship fast, we iterate effectively, and we scale rapidly - not by accident, but by design.
When you join Legora, you become part of a team that believes "good enough" isn’t good enough and that the way to win is together, by empowering lawyers to do their best work with technology that truly understands them. If you’re excited by building from first principles, working with exceptional people, and accelerating change in a high-stakes, high-impact domain—then this is the moment and the place.
We’re not just shaping the future of legal tech — we’re defining it. Ready to join us in building the intelligent future of law?
The Role
Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora. In this newly structured role, you will report directly to the incoming Chief of Staff to our CEO. Your day-to-day focus will be providing dedicated, high-velocity support to multiple VPs within the organization or one CXO.
What You'll Do
- Manage complex support across multiple leaders: Own calendar, travel logistics, and email for Executive and several VPs. You won't just manage their time; you will design it to reflect shifting priorities and strategic focus, using AI to optimize their productivity and your own workflow.
- Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up
- Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.
- Triage inbound requests, protect focus time and help communication flow smoothly across the team.
- Partnering closely with one or more stakeholders leads to flag blockers, support decision-making and help the team stay one step ahead.
- Provide operational support to keep projects, initiatives and team collaboration on track.
- Take initiative to improve the way the team operates - spotting friction points and building better systems.
- Review expense reports of those you support and their direct reports
- Book travel for those you support as needed using our travel management system
What You Bring
- A proactive, problem-solving mindset - you act before issues arise and take full ownership.
- Experience from a technology and/or scale-up start-up environment
- Deep attention to detail and a love of structure - you make things faster, smoother, clearer.
- Strong communication skills, confident in handling sensitive or high-stakes communication.
- High discretion and maturity - you know how to navigate different stakeholders and build trust.
- Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.
- A genuine desire to support others and make the team better - you take pride in the work behind the scenes.
What's In It For You
- Global collaboration: Partner with teams and clients across Stockholm, New York, London, and Sydney.
- Competitive package: Comprehensive salary, benefits, and tools for success.
- Meaningful work: Your efforts shape how thousands of lawyers use AI daily.
- In-person environment: Union Square office designed for ambitious builders.
Benefits & Perks
- We invest in our people with a comprehensive, thoughtfully designed benefits package:
- Medical, Dental & Vision
- Multiple medical plan options via Aetna and Kaiser Permanente
- HSA or Healthcare FSA (based on plan selection)
- Dental plans via MetLife
- Vision plans via Vision Care
- Family Support
- Generous parental leave
- Free access to Maven Clinic
- Dependent Care FSA
- Free One Medical membership for employees and dependents
- Additional Perks
- Pre-tax commuter benefits
- Life Insurance + STD/LTD
- 401(K) with generous company match
- Unlimited PTO
- Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more
Legora is an Equal Opportunity Employer
At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.
Compensation Range: $110K - $140K
Key skills/competency
- Executive Assistant
- Calendar Management
- Travel Logistics
- Meeting Coordination
- Project Support
- Communication Skills
- Discretion
- Problem-Solving
- Google Workspace
- Slack
Skills & topics
- Executive Assistant
- AI
- Legal Tech
- Startup
- Calendar Management
- Travel Coordination
- Meeting Planning
- Operational Support
- Problem-Solving
- Communication Skills
How to get hired
- Tailor your resume: Highlight experience in tech startups and executive support.
- Showcase problem-solving: Emphasize proactive initiatives and ownership in your application.
- Demonstrate attention to detail: Provide examples of structured and organized work.
- Prepare for interviews: Be ready to discuss handling sensitive information and stakeholder management.
- Research Legora: Understand their mission to redefine legal work with AI.
Technical preparation
Behavioral questions
Frequently asked questions
- What is Legora's mission as a company?
- Legora's mission is to redefine how legal work gets done by building an AI-native workspace that empowers legal professionals to work faster, ask better questions, and unlock new insights.
- What does an Executive Assistant at Legora do?
- An Executive Assistant at Legora provides high-velocity support to multiple VPs or a CXO, managing calendars, travel, email, coordinating meetings, planning team events, triaging requests, and driving operational alignment.
- What kind of work environment can I expect at Legora?
- You can expect a fast-paced, high-impact environment focused on innovation and collaboration, with an emphasis on continuous improvement and pushing the boundaries of legal tech.
- What are the key qualifications for an Executive Assistant at Legora?
- Key qualifications include a proactive, problem-solving mindset, experience in a tech or scale-up startup, strong attention to detail, excellent communication skills, high discretion, and comfort with tools like Google Workspace, Slack, and Notion.
- What benefits does Legora offer its employees?
- Legora offers a comprehensive benefits package including medical, dental, and vision insurance, generous parental leave, 401(k) with company match, unlimited PTO, and various other voluntary benefits.
- How does Legora use AI in its services?
- Legora utilizes AI to enhance legal professionals' capabilities, allowing them to analyze thousands of documents quickly, design intelligent workflows, and optimize productivity. The AI-native workspace is central to their offering.
- What is the compensation range for this Executive Assistant role?
- The compensation range for this Executive Assistant position is $110,000 to $140,000 annually.
- Does Legora encourage remote or in-office work for this role?
- The description mentions an "In-person environment: Union Square office designed for ambitious builders," suggesting a preference for in-office or potentially a hybrid arrangement, but the work arrangement is not explicitly stated as remote.