Catering & Special Events Coordinator

Catering & Special Events Coordinator at Legends Global

Legends Global is seeking a dedicated Catering & Special Events Coordinator to support the overall day-to-day operations for the special events and catering department. This role involves planning and executing assigned events and assisting the Director of Special Events. The position is based at The Star, Dallas Cowboys World Headquarters in Frisco, Texas.

Goals

The Catering & Special Events Coordinator will work closely with the department Director and Managers to gain experience in completing tasks associated with special events catering and event planning. The Coordinator will develop working knowledge of special events planning, creating BEO’s (Banquet Event Orders), and venue on-premise catering.

Responsibilities

• Plan, detail, and execute catering requests for internal events and special events as assigned.
• Create event orders, floor plans, and event logistics reports.
• Responsible for preparing and executing BEO meetings.
• Work in conjunction with the culinary team to select menu options for assigned events and track internal costs.
• Create event orders for ticketed events.
• Assist the Director of Catering & Special Events with the planning and executing of catering orders for internal clients.
• Provide appropriate documentation to the accounting department to generate post-event invoices.
• Plan and execute special events with a range of experience as assigned.
• Support the catering operations for all ticketed events and special events as assigned.
• Attend various staff and stadium production meetings.
• Support the overall day-to-day operations for the catering department front of house, including maintaining BEO documentation, generating change reports, and weekly event tracking reports.
• Monitor venue calendar for catering requests.
• Assist in overall special events preparation as needed.
• Assist with on-site event management for front and back of house.
• Develop knowledge of conflict resolution as it relates to special events planning and execution.

Skills

• Prior experience in creating BEO’s.
• Must be proficient in Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong Microsoft Office document formatting skills.
• Knowledge of catering event order systems (Momentous, Reserve, Delphi – a plus).
• Knowledge of Social Tables, All Seated, Delphi Diagrams, or Visio – a plus.
• Detail-oriented and organized.
• Excellent Customer Service and ability to multitask.
• Ability to work in a fast-paced environment.
• Creative and ability to think outside the box.

Qualifications

• Minimum 1 year in a hospitality coordinator role.
• Working knowledge of culinary/food & beverage.
• Detail-oriented and experience in creating BEO’s.
• Strong written and verbal communication skills.
• Interest and understanding of the special events and/or hospitality industry.
• Proficient computer skills, including Microsoft Office to include document formatting.
• Ability to work in a fast-paced environment.
• Demonstrated creativity and ability to think outside the box.

Key skills/competency

• Event Planning
• Catering Management
• BEO Creation
• Microsoft Office Suite
• Customer Service
• Logistics Coordination
• Food & Beverage
• Venue Operations
• Special Events Execution
• Conflict Resolution