Office Manager
Legacy Toyota of Dallas · Dallas, TX
- On site
- Full-time
- $60,000 / year
- Dallas, TX
Tailored resume — keyword-matched to this role.
Hiring manager — we find who's hiring.
Intro email — drafted to reach them directly.
Job highlights
- Manage office operations and support all departments.
- Handle administrative, billing, and accounting tasks.
- Oversee staff, vendor relationships, and resources.
- Requires 3+ years automotive office management experience.
- Offers competitive pay and comprehensive benefits.
About the role
Office Manager at Legacy Toyota of Dallas
LEGACY TOYOTA OF DALLAS is looking for an energetic Office Manager professional who doesn’t mind wearing multiple hats. The ideal candidate is experienced in handling a wide range of administrative tasks and can work independently with little or no supervision. You should be well-organized, flexible, and enjoy the administrative challenges of supporting all departments.
The ideal candidate has at least 3+ years of experience as an Office Manager in the Automotive Industry or an equivalent combination of education and experience. You must be detail-oriented, good with numbers, and proficient with accounting software and Microsoft Office applications (Word, Excel, and Outlook).
In addition to competitive pay, we offer our employees: Health, Dental, Vision, Life, 401K, Health & Wellness Program, community involvement, and company-paid vacation and holidays.
Responsibilities
- Develop organizational procedures and systems for office personnel, including filing, billing, accounting, and scheduling.
- Serve as the point person for maintenance, mailing, supplies, errands, and bills.
- Perform reconciliations of schedules, including but not limited to cash, credit cards, accounts receivable, vehicle receivable, contracts in transit, sublet, etc.
- Manage relationships with vendors and service providers, ensuring invoices are paid timely.
- Allocate available resources and enable successful task performance.
- Coordinate office staff activities to ensure maximum efficiency.
- Be responsible for all factory incentives, submission, and payments.
- Ensure the security, integrity, and confidentiality of data.
- Analyze and monitor internal processes.
- Organize and schedule meetings and appointments.
- Coordinate with the IT department.
- Allocate tasks and assignments to subordinates and monitor performance.
- Perform review and analysis of special projects and keep management informed.
- Ensure top performance of office staff by providing them adequate coaching and guidance.
- Other duties as assigned.
Qualifications
- 3+ years of Office Manager experience or equivalent combination of education and experience in the Automotive industry.
- Ability to communicate with a good attitude and with a strong attention to teamwork.
- STRONG organizational and planning skills.
- Ability to analyze, assess, problem-solve, and execute decisions.
- Good time management skills.
- Ability to supervise, delegate, and coach their team.
- Strong initiative with integrity and adaptability.
- Ability to provide process improvement.
- Strong attention to detail with accuracy.
- Knowledge of human resources management practices and procedures.
- Proficiency in Microsoft Office suite (Excel and Word).
- Experience with all aspects of business office duties including accounting, data, and administrative practices and procedures.
- Advanced computer skills.
- Excellent written and verbal communication skills.
- Ability to work in a fast-paced environment.
- TEKION experience is a plus!
Key Skills/Competency
- Office Management
- Automotive Industry
- Administrative Tasks
- Accounting
- Microsoft Office Suite
- Organizational Skills
- Teamwork
- Process Improvement
- Supervision
- Time Management
Skills & topics
- Office Manager
- Automotive Office Management
- Dealership Operations
- Accounting
- Administrative Management
- Team Leadership
- Process Improvement
- Microsoft Office
- Scheduling
- Vendor Management
How to get hired
- Customize your resume: Highlight your 3+ years of automotive office management experience, accounting skills, and proficiency in Microsoft Office.
- Emphasize transferable skills: Showcase your organizational, planning, problem-solving, and team-building abilities in your application.
- Prepare for behavioral questions: Be ready to discuss your experience with supervision, delegation, and handling fast-paced environments.
- Research Legacy Toyota: Understand their values and operations to tailor your answers and demonstrate genuine interest.
- Highlight TEKION experience: If you have TEKION experience, make sure it's prominently featured.
Technical preparation
Master Microsoft Office Suite, especially Excel.,Gain proficiency in accounting software.,Understand dealership accounting procedures.,Familiarize yourself with TEKION software.
Behavioral questions
Describe a time you improved an office process.,How do you handle multiple competing priorities?,Give an example of effective team delegation.,How do you ensure accuracy in financial tasks?
Frequently asked questions
- What specific experience is required for the Office Manager role at Legacy Toyota of Dallas?
- Legacy Toyota of Dallas requires at least 3 years of Office Manager experience, preferably within the Automotive Industry. An equivalent combination of education and experience will also be considered. Proficiency in accounting software and Microsoft Office Suite is essential.
- What are the key responsibilities of the Office Manager at Legacy Toyota of Dallas?
- The Office Manager is responsible for developing organizational procedures, managing office personnel, handling billing and accounting, reconciling schedules, managing vendor relationships, ensuring data integrity, coordinating office staff, and overseeing factory incentives. They will also supervise and coach office staff.
- What soft skills are important for the Office Manager position at Legacy Toyota of Dallas?
- Key soft skills include strong organizational and planning abilities, excellent communication and teamwork, problem-solving skills, good time management, the ability to supervise and delegate, strong initiative, integrity, adaptability, and attention to detail.
- Does Legacy Toyota of Dallas offer benefits for the Office Manager role?
- Yes, Legacy Toyota of Dallas offers competitive pay and a comprehensive benefits package, including Health, Dental, Vision, Life insurance, a 401K plan, a Health & Wellness Program, community involvement opportunities, and company-paid vacation and holidays.
- Is TEKION experience necessary for the Office Manager job at Legacy Toyota of Dallas?
- TEKION experience is considered a plus for the Office Manager role at Legacy Toyota of Dallas, but it is not a mandatory requirement. Demonstrating proficiency in other accounting software and advanced computer skills will be important.
- How does Legacy Toyota of Dallas support employee growth in the Office Manager role?
- Legacy Toyota of Dallas emphasizes ensuring top performance of office staff through adequate coaching and guidance. The role also offers opportunities for process improvement and managing special projects, which can contribute to professional development.
- What is the work environment like for an Office Manager at Legacy Toyota of Dallas?
- The Office Manager role is in a fast-paced environment that requires the ability to handle multiple responsibilities and adapt to administrative challenges. The job also emphasizes teamwork and supporting all departments within the dealership.