Administrative Coordinator

Administrative Coordinator

The Treasurer & Public Trustee’s Office is seeking a detail-oriented, customer-focused professional to provide essential administrative support as an Administrative Coordinator.

This role is responsible for delivering excellent service to both internal and external customers, managing phone communications, and preparing correspondence on behalf of the Treasurer, including letters, news releases, and promotional materials. Additional duties include ordering office supplies, processing payments, and supporting the management team. This position plays a key role in maintaining organized, efficient office operations.

The typical schedule for this Monday - Friday is 7:30 a.m. - 4:30 p.m.

To be considered for this position, a resume and cover letter are required.

Responsibilities

What you'll be doing:

• Providing front-line customer service by answering phones and responding to taxpayer inquiries in a professional, timely manner.
• Supporting the management team with phone coverage and preparation of correspondence, including taxpayer communications, news releases, and mail merges.
• Processing payments accurately and providing backup support at the front counter as needed.
• Maintaining office operations by ordering supplies and processing invoices.
• Assisting with public information efforts, including social media content and community outreach.

To view the full job description, visit- https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Administrative_Coordinator .

What We're Looking For

• Knowledge of general office procedures and administrative practices.
• Proficiency in business software, including Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), and Canva.
• Strong verbal and written communication skills.
• Ability to interpret and follow department and County policies, procedures, and regulations.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Ability to work both independently and collaboratively with minimal supervision.
• Effective problem-solving skills, including identifying process improvements and efficiencies.
• Reliable and consistent attendance.

Qualifications

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.

• Five (5) years of experience in a directly related field or in the performance of similar duties and responsibilities required.

Benefits

Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:

• Medical, Dental, and Vision benefits
• FSA or HSA (depending on the medical plan)
• Short- and Long-Term Disability
• Employee Assistance Program
• Basic Life/AD&D Insurance
• Accident and Critical Illness Insurance
• Retirement Plan 401(a) with employer match
• 457(b) Deferred Compensation
• Generous paid time off, including vacation, sick leave, and holidays

Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.gov/hr/benefits .

Supplemental Information

An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.

All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.

Key skills/competency

• Administrative Support
• Customer Service
• Office Operations
• Communication Skills
• Microsoft Office Suite
• Google Workspace
• Canva
• Organizational Skills
• Problem-Solving
• Payment Processing