Operations and Administration Support Officer

About Akordi

Akordi is an independent construction advisory service that transforms how the world's most complex infrastructure programmes are delivered. Our team combines deep construction domain expertise with advanced AI technology to provide our clients with the certainty to tackle complex capital projects with confidence. We compress months of analysis into weeks, revealing insights that traditional methods can simply never match. Technology alone isn't the answer - it's the combination of construction intelligence with advanced AI that delivers transformational outcomes for clients on the most complex programmes. Working with infrastructure providers, governments, and global organisations, we deliver decision intelligence, construction optimisation, and planning & schedule services for critical projects across energy, defence, mining, rail, and utilities in Australia, the UK, and beyond. Founded in 2023, with strategic backing from Laing O'Rourke, we're working on major programmes with offices in Australia and the UK.

About the role

This is a fixed-term contract, Sydney-based position covering a period of parental leave (8 months) within the Strategy & Operations team. The role is responsible for maintaining the continuity of day-to-day operational and administrative processes, with a particular focus on vendor governance, commercial documentation, budget tracking, and contractor relationship management.

Key responsibilities

• Manage day-to-day administrative and operational processes to ensure business continuity
• Coordinate operational activities across internal teams to ensure alignment and efficiency
• Maintain accurate records of commercial agreements, contracts, and vendor documentation
• Track contract renewal dates, compliance requirements, and documentation obligations
• Track vendor budgets and monitor expenditure against approved allocations
• Maintain oversight of licensing costs and operational vendor spend
• Serve as the day-to-day coordination point for 3rd party consultancy services

About you

• Bachelor’s degree in business administration, Commerce, or a related field is preferred
• 3-5 years in an operations, administration, commercial coordination, or vendor management role
• Prior experience managing or coordinating third-party vendors or consultancy relationships is highly desirable
• Comfortable working with contracts, compliance documentation, and financial tracking (budgets, POs, spend reconciliation)
• Proficient in standard business tools (Excel for tracking, PowerPoint for reporting support)

Benefits

We work hard to create an environment that brings out the best in our people. We believe in building careers through providing a safe, connected and innovative culture that supports ongoing growth and development. We offer industry-leading benefits such as specialised learning and development programs, a mental health and wellbeing program, industry leading paid parental leave policy, an additional purchased leave option and coaching programs for staff on parental leave.

Diversity & Inclusion

We are committed to building a workforce that reflects the diverse society in which we live and work. Laing O’Rourke is recognised as a WGEA Employer of Choice for Gender Equality in 2020, 2022, and 2024. We know that the right culture and purposeful innovation are key to delivering impact. Laing O’Rourke actively supports a diverse workforce and strongly encourages applications from Aboriginal and Torres Strait Islander Peoples and people from culturally diverse backgrounds. Download our Stretch Reconciliation Action Plan at https://www.laingorourke.com/company/diversity-and-inclusion Applications from recruitment agencies will not be considered.

Key skills/competency

• Operations Support
• Administration
• Vendor Management
• Commercial Documentation
• Budget Tracking
• Contract Management
• Relationship Management
• Compliance
• Financial Tracking
• Business Operations