Data Privacy Specialist
Kotak Life · Mumbai, Maharashtra, India
- On site
- Full-time
- ₹2,500,000 / year
- Mumbai, Maharashtra, India
Job highlights
- Lead data privacy framework setup and compliance.
- Manage data principal rights and requests efficiently.
- Oversee privacy operations and risk management processes.
- Develop and implement privacy policies and training.
- Ensure compliance with data protection laws globally.
About the role
Role Objective
Set up the privacy framework for Kotak Life. Serve as the single point of contact within the organization for staff members, regulators, and relevant public authorities on issues related to data protection. Ensure that company policies follow codes of practice such as, DPDPA. Evaluate the existing data protection framework to identify areas of no or partial compliance, and rectify any issues. Devise training plans and provide data protection advice to stakeholders. Inform and advise external and internal stakeholders on all matters related to data protection. Promote a culture of data protection and compliance across all units of Kotak Life.
Roles and Responsibilities
Privacy Governance
- Periodic reporting on risks, compliance, and related activities with regards to personal data processing within the Bank.
- Ensure all policies and procedures are in-line with applicable law.
- Design, develop, and document policies and procedures.
- Test applicability of data privacy laws and regulations (and industry standards).
- Provide advice on processing personal data in a lawful and legally compliant manner.
- Define data privacy strategy and drive balance innovation, compliance, and ethical use of personal data.
- Define and track Key Performance Indicators (KPI’s) for the privacy function.
Privacy Operations
- Be responsible for responding to all issues related to the processing of personal data of the Data Principal.
- Will be responsible for facilitating the exercise of Data Principal rights to ensure timely response to requests.
- Ensure and track responses to Data Principal Requests within the specified period as per applicable law.
- Oversee day-to-day operations of responding to Data Principal Requests.
- Be the point of contact for the grievance redressal mechanism under the provisions of the regulations.
- Will be responsible for ensuring that detailed Records of Processing Activities (RoPA) across all processes are updated and reflect the latest changes (if any) in the said process flow.
- Assist business in creating RoPA for all products and Business Functions.
- Responsible for establishing a process to define a consent management framework for the Company, through which a centralized tracking of consent lifecycle (collection, storage, modification, and revocation) is maintained in an auditable manner.
- Responsible for introducing tools and technologies to implement a consent management framework for adequately managing consent capturing and withdrawal.
- Create and increase awareness amongst employees, vendors, and other applicable stakeholders processing personal information.
- Responsible for reporting data breaches and thefts to the supervisory authority, notify the Data Principal about the breach as per defined timelines.
- Actively manage data privacy incidents and breaches to help mitigate and contain harm suffered by data principals due to the said breach.
Privacy Risk Management
- Keep abreast of the status and direction of privacy issues within the global banking industry in general and amongst Indian banks.
- Co-ordinate with internal and external auditing groups to assess the effectiveness of the privacy program.
- Track Key Risk Indicators (KRI’s) for the privacy function.
- Responsible for establishing and reviewing privacy metrics, as appropriate.
- Responsible for establishing and implementing the Data Privacy Impact Assessment (DPIA) process in the Company.
- Actively manage identified privacy risks.
- Oversee day-to-day operations for conducting DPIAs.
- Advise/consult and/or undertake assessments to determine the effectiveness of privacy controls implemented with third-party service providers/partners/vendors with access to Company’s personal data.
- Responsible for establishing and implementing the Privacy by Design process, which shall include assessments to identify privacy risks at the design level of application/process development.
- The DPO shall ensure identified risks are remediated before the implementation/deployment of the said change.
Internal Relations
All internal departments
External Relations
External Auditors, Third Party Audit SPOCs, Regulators, Data Protection Board
Educational Qualifications
- Post-Graduate in Information Security, Computer Science, IT, Law or Privacy domain.
- Expertise in data protection laws and practices, including deep understanding of GDPR, DPDPA.
- Experience in a legal, audit, or risk management role.
- Shall have strong experience in related disciplines such as information governance, incident response, risk management, etc.
- Shall have knowledge of the company’s business sector, data processing needs, information technologies, and data security.
- Shall have the ability to promote a data protection culture within the company.
- Strong project management skills.
- Ability to work effectively under pressure and to manage sensitive and confidential information.
- Excellent verbal and written communication skills, with strong attention to detail.
Certifications preferred
- IAPP certifications, namely CIPP/e, CIPP/US, CIPM.
- Any DPO certifications.
Key skills/competency
- Data Privacy
- GDPR
- DPDPA
- Privacy Governance
- Privacy Operations
- Risk Management
- Information Security
- Compliance
- Data Protection Laws
- Consent Management
Skills & topics
- Data Privacy Officer
- Data Protection
- GDPR
- DPDPA
- Privacy Governance
- Privacy Operations
- Risk Management
- Compliance
- Information Security
- Data Principal Rights
How to get hired
- Tailor your resume: Highlight experience with GDPR, DPDPA, and privacy governance.
- Showcase expertise: Emphasize your legal, audit, or risk management background.
- Demonstrate leadership: Detail your project management and cross-functional collaboration skills.
- Prepare for interviews: Be ready to discuss data breach scenarios and DPIA processes.
- Highlight certifications: Mention IAPP certifications like CIPP/e, CIPP/US, or CIPM.
Technical preparation
Study GDPR and DPDPA compliance requirements.,Understand data processing activities and RoPA.,Familiarize with DPIA and Privacy by Design.,Review incident response and breach notification procedures.
Behavioral questions
Describe a complex privacy challenge you solved.,How do you promote data protection culture?,How do you handle sensitive information under pressure?,Explain a time you managed stakeholder expectations.
Frequently asked questions
- What are the key data protection laws relevant to this Data Privacy Officer role at Kotak Life?
- For this Data Privacy Officer position at Kotak Life, a deep understanding of data protection laws and practices is crucial, specifically mentioning GDPR and DPDPA. Experience with other global and Indian privacy regulations will also be highly valued.
- What kind of experience is required for the Data Privacy Officer job at Kotak Life?
- The role requires experience in a legal, audit, or risk management capacity. Strong experience in information governance, incident response, and risk management is also essential for this Data Privacy Officer role at Kotak Life.
- What certifications are preferred for the Data Privacy Officer at Kotak Life?
- While not strictly mandatory, preferred certifications for the Data Privacy Officer at Kotak Life include IAPP certifications such as CIPP/e, CIPP/US, CIPM, or any other DPO certifications. These demonstrate specialized knowledge in data privacy.
- How does Kotak Life promote a culture of data protection and compliance?
- Kotak Life aims to promote a culture of data protection through various initiatives, including devising comprehensive training plans, providing data protection advice to stakeholders, and increasing awareness among employees, vendors, and other relevant parties processing personal information. The Data Privacy Officer plays a key role in this.
- What are the main responsibilities of a Data Privacy Officer at Kotak Life regarding data breaches?
- The Data Privacy Officer at Kotak Life is responsible for reporting data breaches and thefts to the supervisory authority and notifying the Data Principal about the breach within defined timelines. They also actively manage data privacy incidents and breaches to help mitigate and contain harm.
- Does Kotak Life require specific educational qualifications for the Data Privacy Officer role?
- Yes, Kotak Life requires a Post-Graduate degree in Information Security, Computer Science, IT, Law, or a Privacy domain for the Data Privacy Officer position. This educational background is foundational for the role's responsibilities.