Executive Assistant

@ KoBold Metals

About KoBold Metals

The mining industry has steadily become worse at finding new ore deposits, requiring more than 10X the capital to make discoveries compared to 30 years ago. KoBold builds AI models for mineral exploration and deploys them alongside novel sensors to guide decisions on exploration programs. Backed by major investors and technology leaders, KoBold is the largest independent mineral exploration company and technology developer.

About the Role

KoBold Metals is seeking a highly skilled Executive Assistant to support two C-level executives in a fast-paced, high-impact environment. You will manage busy calendars, coordinate domestic and international travel, prepare meeting agendas, and handle administrative tasks with precision.

Responsibilities

• Calendar & Scheduling Management: Manage complex calendars, coordinate multi-time zone meetings, and minimize scheduling conflicts.
• Travel & Logistics: Arrange domestic and international travel with efficiency and manage last-minute changes.
• Meeting Preparation & Follow-Up: Organize agendas, prepare necessary materials, take detailed notes, and track follow-ups.
• Internal & External Communication: Act as a primary contact, triage requests, and maintain fast, clear communication primarily via Slack.
• Administrative Support: Handle expense reports, approvals, deadlines, and other administrative tasks.

Minimum Qualifications

• 7+ years supporting senior executives in a fast-paced environment.
• Exceptional organizational skills and detail orientation.
• Experience with real-time communication tools (Slack preferred) and new systems.
• Professionalism, discretion, and ability to manage pressure.
• Flexibility to support evenings and weekends when needed.

Other Qualifications

• Reliability in supporting busy executives.
• Resourcefulness and proactive problem solving.
• Integrity in handling confidential information.
• Composure in a dynamic work environment.

Employment Details

This is a full-time, exempt role with a US base salary range of $120,000 - $140,000. The position is remote.

Key skills/competency

• Executive Support
• Calendar Management
• Travel Coordination
• Communication
• Administrative Skills
• Time Management
• Detail-Orientation
• Slack Communication
• Scheduling
• Problem-Solving