Human Resources Compliance Specialist
Kimley-Horn
Job Overview
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Job Description
Overview
Kimley-Horn is seeking a Human Resources Compliance Specialist to join our Firmwide HR team in Warrenville, Illinois (IL). This is an on-site position, not remote.
Responsibilities
The Human Resources Compliance Specialist will engage in various HR initiatives and projects. This includes developing Equal Employment Opportunity plans, fulfilling federal reporting requirements, managing regulatory audits, and implementing workplace policies and procedures in alignment with federal, state, and local regulations.
- Research and monitor federal, state, and local employment and labor laws to stay current with changes and regulations, providing training to regional HR teams.
- Prepare and submit EEO, Veterans, and other federal and state regulatory reports.
- Conduct regular audits to ensure all required employment disclosures and notices are provided throughout the employee lifecycle.
- Coordinate with the HR Compliance Specialist and EEO Officer for report completion based on contract and client requirements.
- Support the immigration process and documentation, consulting with an external immigration law firm.
- Manage vendor relationships for anti-harassment training, background checks, drug screens, labor law posters, and compliance software, ensuring satisfaction and adherence.
- Address inquiries related to background checks and drug screens, occasionally assisting with employee relations during the adjudication process.
- Maintain the Employee Handbook by publishing bi-annual updates and necessary revisions.
- Partner with the HR Operations team to ensure consistency and compliance across various HR policies and procedures.
- Participate in subcommittees to review and implement new processes and procedures for efficiency and growth.
- Maintain specific information within UKG Pro (HCM) and generate reports for marketing teams and other departments.
Qualifications
To succeed as a Human Resources Compliance Specialist, candidates should possess:
- Strong auditing and assessment skills for HR programs and processes.
- Excellent project management, problem-solving, and analytical capabilities.
- Ability to manage multiple priorities and complex issues independently.
- Exceptional attention to detail.
- Strong collaboration skills.
- A commitment to handling confidential information appropriately.
- Effective communication, presentation, training, and facilitation skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- A Bachelor's degree in Human Resources or a related field.
- 5+ years of relevant HR experience.
- Experience in project management and HR procedure implementation.
- Knowledge of HR regulatory and compliance environments, including emerging legislation.
- Experience managing federal and state reporting requirements for federal contractors is a plus.
- Occasional travel may be required.
Working Hours & Salary
Office hours are 7:30 AM – 5:30 PM Monday – Thursday and 7:30 AM – 11:30 AM Friday. The salary range for this position is $65,000 - $80,000.
Why Kimley-Horn?
At Kimley-Horn, our culture is distinctive. People, clients, and employees are our primary focus. We prioritize achieving client goals and fostering employee growth. Our commitment to quality is upheld by passionate, hardworking, and proactive employees. Our high employee retention, comprehensive benefits, and core values have consistently placed Kimley-Horn on the Fortune “100 Best Companies to Work” list for 18 years.
Key Benefits at Kimley-Horn
- Exceptional Retirement Plan: 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
- Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
- Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
- Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
- Professional Development: Tuition reimbursement and extensive internal training programs.
- Family-Friendly Benefits: New Parent Leave, family-building benefits, and childcare resources.
Key skills/competency
- HR Compliance
- Regulatory Reporting
- EEO Plans
- Policy Implementation
- Auditing & Assessment
- Project Management
- Vendor Management
- Immigration Support
- UKG Pro (HCM)
- Microsoft Office Suite
How to Get Hired at Kimley-Horn
- Research Kimley-Horn's culture: Study their mission, values, recent news, and employee testimonials on LinkedIn and Glassdoor to understand why they are a "100 Best Companies to Work" recipient.
- Customize your resume: Tailor your Human Resources Compliance Specialist resume to highlight experience in federal reporting, EEO, regulatory compliance, and HR policy implementation, using keywords from the job description.
- Showcase compliance expertise: Prepare specific examples demonstrating your auditing skills, experience with HR regulatory environments, and ability to manage complex compliance projects.
- Prepare for behavioral interviews: Practice answering questions that assess your problem-solving, collaboration, attention to detail, and ability to handle confidential HR information effectively.
- Highlight relevant software proficiency: Emphasize your proficiency with HRIS systems like UKG Pro and Microsoft Office Suite, as these are critical tools for the Human Resources Compliance Specialist role at Kimley-Horn.
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