Records Coordinator

Records Coordinator Role

Keystone Recruitment is seeking an experienced Records Coordinator to contribute subject matter expertise to AI training initiatives focused on intelligent document management. This remote, hourly contract role leverages your expertise in physical and digital file management systems to refine AI models that categorize, process, and manage both structured and unstructured records.

Key Responsibilities

• Serve as a subject matter expert in physical and digital file management systems.
• Annotate and structure datasets to train AI systems for document categorization.
• Provide detailed feedback on AI outputs and record organization.
• Simulate real-world filing scenarios with edge cases and exceptions.
• Develop clear documentation outlining filing rules, taxonomy, and organizational standards.
• Collaborate with AI engineers and data teams to refine labeling standards.
• Evaluate AI performance in sorting various filing systems.
• Contribute insights to improve automation accuracy and document retrieval.

Required Skills and Qualifications

• Proven experience as a File Clerk, Records Clerk, or Records Specialist.
• Deep understanding of alphabetical, numerical, chronological, and subject-based filing systems.
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Experience managing high volumes of documents accurately and efficiently.
• Proficiency with office software and digital document management systems.
• Ability to work independently in a remote and collaborative environment.

Preferred Qualifications

• Experience with digital records management or electronic document management systems (EDMS).
• Background in data annotation, content tagging, or AI-related projects.
• Familiarity with information governance, retention schedules, or compliance standards.
• Experience training or mentoring others in records management practices.

Key skills/competency

• file management
• records organization
• document workflows
• AI training
• digital filing
• dataset annotation
• document classification
• taxonomy
• compliance
• attention to detail