Contract Specialist

@ Kaiva Tech, LLC

Position Summary

Kaiva Tech, LLC is seeking a Contract Specialist to support the full acquisition lifecycle for federal procurement activities, ensuring compliance with the Federal Acquisition Regulation (FAR) and agency-specific policies such as the Department of Education Acquisition Regulation (EDAR). Depending on experience, you may independently lead complex acquisitions, support negotiations, and mentor junior staff.

Essential Duties and Responsibilities

The Contract Specialist will:

• Develop and review acquisition documentation including SOW, IGCE, J&A, and Acquisition Plans.
• Conduct market research to support acquisition strategies and competition determinations.
• Perform cost and price analyses, prepare negotiation memoranda, and support award recommendations.
• Support or lead Contract Review Board processes and ensure complete contract files.
• Oversee post-award activities including modifications, reporting, and closeout actions.
• Coordinate with program, legal, and policy staff to resolve acquisition issues.
• Track and report procurement milestones and ensure compliance.
• Mentor junior and mid-level specialists to promote process standardization.
• Maintain records in FPDS, PRISM, or similar acquisition systems.
• Stay current on updates to FAR, EDAR, and other procurement regulations.
• Complete required timesheets, training, and reports.
• Perform other duties as assigned.

Knowledge and Critical Skills

Must have comprehensive knowledge of FAR, EDAR, and federal acquisition lifecycle processes along with strong analytical, negotiation, and policy interpretation skills. Excellent written and verbal communication skills, proficiency with Microsoft Office Suite and federal acquisition systems, and the ability to manage multiple priorities in a remote setting are required.

Education & Work Experience

Mid-Level Contract Specialist: Bachelor's degree in Business, Acquisition, Finance, or related field with 3–7 years of federal contracting experience. FAC-C (Professional) or DAWIA Level II certification is preferred.

Senior Contract Specialist: Bachelor's degree in Business, Public Administration, or related field with 8–10 years of federal acquisition management experience. FAC-C (Professional), DAWIA Level III or equivalent certification is required along with an active Public Trust or Security Clearance.

Work Environment & Physical Demands

This role is primarily remote, involving virtual meetings, digital document management, and collaboration with federal and contractor teams. Occasional travel or on-site support may be required. The candidate must comfortably work on a computer for extended periods and use standard office equipment.

Key skills/competency

• FAR
• EDAR
• Acquisition Planning
• Contract Documentation
• Cost Analysis
• Negotiation
• Market Research
• Procurement Systems
• Mentorship
• Compliance