Mergers & Acquisitions Executive Administrative Assistant

Overview of the Mergers & Acquisitions Executive Administrative Assistant Role

Become an integral part of our Global Banking Mergers & Acquisitions team at JPMorganChase, where you will thrive in a fast-paced environment with unique daily challenges. This role offers a significant platform for professional growth and skill enhancement, focusing on results, attention to detail, and quality.

As a Mergers & Acquisitions Executive Administrative Assistant, you will operate within a collaborative team, professionally representing the manager/group and ensuring flawless work output. Your routine will involve interacting with executive-level internal clients across various lines of business, adapting procedures and techniques to align with department goals.

Key Responsibilities

• Maintain complex and detailed calendars for team members.
• Manage the coordination and logistics of internal and external meetings.
• Organize all aspects of internal and external events, including catering and transportation.
• Arrange and coordinate complicated domestic and international travel.
• Screen incoming calls, prioritize effectively, and handle information with discretion.
• Process T&E expense claims, ensuring compliance with policies and timely processing.
• Assist with staff on-boarding and off-boarding procedures.
• Produce high-quality emails and messages for all organizational levels.
• Maintain department documents, including organizational charts and Executive Bios.
• Proactively manage regular activities and provide advance notice for issues or delays.
• Assist in editing, printing, and binding spreadsheets and presentations for client meetings.

Required Qualifications and Skills

• At least five years of administrative experience.
• Advanced ability to organize and manage tasks efficiently.
• Demonstrated discretion and good judgment in handling confidential situations.
• Proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office Suite.
• Excellent telephone etiquette and ability to manage competing priorities, especially calendar management.

Preferred Qualifications and Skills

• Experience supporting at the Managing Director level (or equivalent) or above.
• A college degree is considered a plus.

Work Arrangement: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Expense Reporting
• Microsoft Office Suite
• Confidentiality
• Communication Skills
• Organizational Skills
• Event Planning
• Executive Support