Executive Administrative Assistant

Job Summary

Become an integral part of the Asset and Wealth Management team at JPMorganChase as an Executive Administrative Assistant. This fast-paced role offers professional growth and skill enhancement, requiring a results-oriented approach with a focus on attention to detail and quality. You will work within a supportive team, representing the manager/group with professional courtesy and acumen, and interacting daily with executive-level internal clients across various lines of business. Adaptability in procedures and processes is key to completing assignments in line with departmental goals.

Key Responsibilities of an Executive Administrative Assistant

• Maintain complex and detailed calendars, ensuring all appointments and meetings are accurately scheduled.
• Screen incoming calls, prioritizing them appropriately and exercising caution when dispensing information.
• Manage the coordination and logistics for both internal and external meetings, including scheduling and resource allocation.
• Arrange and coordinate complicated domestic and international travel itineraries, including flights, accommodation, and ground transportation.
• Organize all aspects of internal and external events, from catering to transportation and venue setup.
• Process invoices and T&E expense claims for team members, adhering strictly to company policies and guidelines.
• Assist with staff on-boarding and off-boarding processes, including equipment setup and system access requests.
• Produce high-quality emails and messages for individuals at all organizational levels, ensuring professional communication.
• Maintain department documents, such as current organizational charts and Executive Bio's, keeping them up-to-date.
• Handle regular administrative activities proactively and provide advance notice for any potential issues or delays.

Required Qualifications, Capabilities, and Skills

• At least five years of dedicated administrative experience, preferably in a fast-paced corporate environment.
• Advanced ability to organize, prioritize, and manage multiple tasks efficiently.
• Demonstrated discretion and good judgment in handling confidential situations and sensitive information.
• Proven experience interacting with senior management and executive-level stakeholders.
• Strong interpersonal skills, enabling effective collaboration and communication.
• Excellent written and oral communication skills, with a keen eye for detail.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) for creating and managing documents, presentations, and schedules.
• Excellent telephone etiquette and the ability to effectively manage competing priorities, particularly in calendar management.

Preferred Qualifications, Capabilities, and Skills

• Experience providing support at the Managing Director level (or equivalent) or above.
• A college degree is considered a plus, demonstrating a commitment to higher education and professional development.

Work Arrangement

This role requires five days in the office (Monday-Friday) and does not support a hybrid work option, fostering a collaborative and engaging on-site environment.

About JPMorganChase

JPMorganChase is one of the oldest financial institutions, offering innovative financial solutions to millions of consumers, small businesses, and prominent corporate, institutional, and government clients globally. With a history spanning over 200 years, we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing, and asset management.

About The Team

The J.P. Morgan Asset & Wealth Management team delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors, and institutions with strategies across all asset classes, while Wealth Management helps clients define, focus, and realize their financial goals.

Key skills/competency

• Administrative Support
• Calendar Management
• Travel Coordination
• Expense Reporting
• Executive Communication
• Microsoft Office Suite
• Discretion
• Event Planning
• Organizational Skills
• Stakeholder Management