Job Overview
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Job Description
Job Duck is Hiring a Legal Project and Data Assistant
Job Duck is looking for an ambitious, culturally diverse, and curious Legal Project and Data Assistant to join their team. This is a remote, full-time, long-term career opportunity with US-based employers. Job Duck is a Great Place to Work Certified company for 4 consecutive years, emphasizing a positive and supportive work environment.
Role Overview
As a Legal Project and Data Assistant, you will provide essential administrative and organizational support to attorneys and paralegals. This role requires someone who thrives in a fast-paced legal environment, enjoys managing details, and takes pride in ensuring accuracy and efficiency. You will play a vital role in maintaining case files, preparing documents, and coordinating communications with courts and clients. The ideal candidate will be resourceful, professional, and collaborative, with a strong ability to balance multiple priorities while supporting the legal team’s productivity.
Schedule:
Monday to Friday from 8:30 AM to 5:30 PM PST (USA)
Your Responsibilities Will Include but Are Not Limited To:
- Communicating with clients via phone, email, or in person to obtain information and provide updates.
- Updating client and case records in Clio Grow and Clio Manage.
- Opening and closing client files, ensuring proper record transfers and payment processing.
- Filing documents electronically with the court and managing related court communications.
- Drafting legal forms, documents, and correspondence for attorney review.
- Producing weekly and monthly reports as requested by attorneys.
- Copying, scanning, and filing records while maintaining organized electronic filing systems in Clio.
- Scheduling case events and maintaining the master calendar.
- Proofreading all prepared documents before submission to attorneys or paralegals.
- Entering deadlines and reminders into Clio and resolving scheduling conflicts.
What We’re Looking For:
- At least one to two years of experience in project management.
- Experience working as a legal assistant.
- Experience with data analysis is highly appreciated.
- Bachelor’s Degree, Associate’s Degree, or relevant professional certification preferred.
- Proficiency in Clio Grow, Clio Manage, Adobe Acrobat, Google Workspace, Zoom, and GoTo Meeting.
- Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload).
- Quiet, distraction-free remote work environment.
What’s In It for You?
- Monthly compensation starting from 1150 USD to 1220 USD.
- Paid time off.
- Referral and annual bonuses.
- 100% Remote, Full-Time, Long-Term Career Opportunity.
- Parental leave.
- Opportunities for professional development and training.
- Dedicated support from our team.
- A chance to work with clients who share our values.
Ready to dive in? Apply now and make sure to follow all the instructions!
Disclaimer: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.
Key skills/competency
- Legal Assistant
- Project Management
- Data Analysis
- Clio Manage
- Clio Grow
- Legal Documentation
- Client Communication
- Record Keeping
- Scheduling
- Attention to Detail
How to Get Hired at Job Duck
- Tailor your resume: Highlight your legal assistant and project management experience, emphasizing data analysis skills. Use keywords from the job description like 'Clio', 'legal documentation', and 'client communication'.
- Craft a compelling cover letter: Express your enthusiasm for remote work and your fit with Job Duck's culture. Showcase your understanding of the legal field and your commitment to accuracy.
- Prepare for technical assessments: Be ready to demonstrate your proficiency with Clio, Google Workspace, and Adobe Acrobat. Ensure your remote work setup meets the required internet speed and quiet environment.
- Practice interview responses: Prepare to discuss your experience in project management, data analysis, and handling confidential legal information. Emphasize your organizational skills and ability to manage multiple priorities.
- Follow application instructions carefully: Ensure all required documentation is ready and submit your application precisely as requested to streamline the process.
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