Billing Executive
JLL · Mumbai Metropolitan Region
- On site
- Full-time
- ₹350,000 / year
- Mumbai Metropolitan Region
Job highlights
- Process vendor invoices and payments accurately.
- Manage client billing and financial reporting.
- Reconcile vendor accounts and ensure compliance.
- Maintain site stores and manage inventory.
- Utilize billing systems like Yardi and PeopleSoft.
About the role
Billing & Stores Executive
Property and Asset Management
What This Job Involves
You will be performing the role of client finance and accounting at the site and will be responsible for the financial services scope and responsibility defined in the Property Management Services agreement with client. Your key delivery will be to:
- Receive invoices from vendor and update in invoice tracker
- Prepare invoice stamps, review correctness of invoices, and obtain approval from property manager before sending them to billing team for processing to accounts for payment process
- Process vendor payments and conduct vendor reconciliation twice a year with balance confirmation from vendors
- Preparation of provision for every month within the time frame.
- Preparation of Manpower details and OC tracker
- Manpower bill checking at site level as per agreement and biometric attendance and co-coordinating with corporate office for smooth payment
- Preparation of MIS as per schedule
- Following up with Tenants for collection as well as payment advice for mapping of open invoices and open credit
- Coordinating with Vendor and corporate compliance team to fulfill of 100% compliance
- Any other task / responsibility assigned by the management from time to time
- Maintain the store at the site and have the GRN/ issue note done for the materials. Have regular audit of the stock in the store. Submit the periodic stock to the SEZ office (if applicable)
- Working with billing systems (Yardi, PeopleSoft, Capforce) to process charges and transactions
- Creating batches, posting transactions, and managing invoice workflows
- Handling invoice coding, chartfield assignments, and GL account distribution
- Managing tax parameters, GST declarations, and e-invoicing requirements
- Ensuring invoices meet regulatory requirements (e.g., e-invoicing mandates)
- Maintaining proper documentation for audit compliance
- Managing tax parameters and VAT declarations
- Coordinating with Contract to Billing (C2B) teams for billing setup and queries
- Processing intercompany invoices and fee share approvals
- Managing billing for different business lines (Property Management, Agency, etc.) and keep a track of SLA and compliances as per agreement
- Handling billing company setup and client ID requests
- Running billing reports to review charges before posting
- Identifying and resolving billing discrepancies or errors
- Monitoring invoice status, payment tracking, and outstanding balances
Reporting:
You will be reporting to the Estate Manager.
Client:
You will be working on Brookfield Properties, which is a Commercial Property located at Powai, Mumbai
Sound like you? Here is what we’re looking for:
Being Analytical and Meticulous
You must pay attention to detail and have excellent accounting and financial management knowledge and skills. Possess the ability to collate information into the system and maintain it in the record books.
Qualifications
You will have a Degree / Diploma with relevant educational background in Accounting & Finance/ Commerce with min 2-3 years of work experience. Good knowledge of computer applications (Tally) & GAAP would be desirable.
Key skills/competency
- Billing Executive
- Accounting
- Financial Management
- Invoice Processing
- Vendor Management
- Reconciliation
- MIS Reporting
- GST Compliance
- Tally Software
- Property Management
Skills & topics
- Billing Executive
- Accounting
- Finance
- Invoicing
- Accounts Payable
- Accounts Receivable
- Reconciliation
- MIS Reporting
- GST
- Tally
How to get hired
- Tailor your resume: Highlight accounting, finance, and billing experience, mentioning Tally and GAAP.
- Showcase attention to detail: Emphasize meticulousness and analytical skills in your application.
- Quantify achievements: Use numbers to demonstrate your impact in previous roles.
- Prepare for interviews: Be ready to discuss invoice processing, vendor reconciliation, and compliance.
- Research JLL: Understand their property and asset management services.
Technical preparation
Master Tally and GAAP principles.,Practice invoice processing workflows.,Familiarize with Yardi or PeopleSoft.,Review GST and e-invoicing procedures.
Behavioral questions
Describe a time you found an accounting error.,How do you ensure accuracy in financial tasks?,How do you handle vendor follow-ups?,Share your experience managing multiple deadlines.
Frequently asked questions
- What are the primary responsibilities of a Billing Executive at JLL?
- The Billing Executive at JLL is responsible for client finance and accounting at the site level. This includes processing vendor invoices and payments, managing client billing, vendor reconciliation, preparing financial reports, maintaining site stores, and ensuring compliance with financial regulations. You will also work with billing systems and coordinate with various teams.
- What qualifications are needed for the Billing Executive role at JLL?
- A Degree or Diploma in Accounting & Finance/Commerce with a minimum of 2-3 years of relevant work experience is required. Good knowledge of computer applications, specifically Tally, and GAAP would be desirable for this Billing Executive position at JLL.
- What are the key skills for a Billing Executive at JLL?
- Key skills for this Billing Executive role include strong analytical and meticulous abilities, excellent accounting and financial management knowledge, proficiency with computer applications like Tally, and the ability to manage billing systems, process invoices, and perform reconciliations. Attention to detail is crucial.
- What kind of financial systems does JLL use for billing?
- JLL utilizes various billing systems such as Yardi, PeopleSoft, and Capforce for processing charges, transactions, creating batches, posting entries, and managing invoice workflows in their Billing Executive roles.
- Will I be reporting to anyone specific as a Billing Executive at JLL?
- Yes, as a Billing Executive at JLL, you will be reporting to the Estate Manager. This reporting structure ensures clear communication and oversight for site-level financial operations.
- What is the work arrangement for the Billing Executive position at JLL?
- The job description indicates that the Billing Executive role is site-based, working on Brookfield Properties in Powai, Mumbai. This suggests an on-site work arrangement, requiring your presence at the specified commercial property.
- What is the client for this Billing Executive role?
- The Billing Executive will be working on Brookfield Properties, a Commercial Property located at Powai, Mumbai, for JLL. This means your responsibilities will be directly related to managing the financial aspects of this specific client's property.
- How important is attention to detail for a Billing Executive at JLL?
- Attention to detail is extremely important for a Billing Executive at JLL. The role requires meticulousness in accounting and financial management, accurately collating information, maintaining records, and processing invoices to ensure precision and compliance.