Administrative Assistant

Administrative Assistant at Jack R Bowerman CPA Professional Corporation

Jack R Bowerman CPA Professional Corporation is seeking a highly organized and experienced Administrative Assistant to join our team. This permanent, full-time position requires an individual with a Bachelor's degree and 5 years or more of administrative experience, or equivalent. You will play a crucial role in maintaining efficient office operations and supporting our accounting functions in a fast-paced environment.

You will be expected to work 37.5 to 44 hours per week, utilizing your strong communication and organizational skills to manage a diverse range of responsibilities.

Key Responsibilities

• Motivate staff and foster a positive work environment.
• Manage incoming and outgoing mail and other materials efficiently.
• Establish and maintain effective office procedures and routines.
• Schedule and confirm appointments for team members and clients.
• Answer telephones, relay calls, and manage electronic inquiries promptly.
• Compile essential data, statistics, and various information reports.
• Order and maintain inventory of office supplies to ensure smooth operations.
• Greet visitors and direct them appropriately to contacts or service areas.
• Set up and diligently maintain both manual and computerized filing systems.
• Type and proofread a variety of correspondence, forms, and documents.
• Perform accurate and timely data entry tasks.
• Execute basic bookkeeping functions to support financial operations.

Required Skills & Qualifications

• Education: Bachelor's degree.
• Experience: 5 years or more in an administrative role, or equivalent experience.
• Work Language: English.

Technical Proficiency

• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• IBM Lotus
• MS Office
• Simply Accounting

Area of Specialization

• Correspondence
• Reports and records
• Financial statements
• Invoices
• Accounting

Personal Attributes

• Ability to multitask effectively.
• Excellent oral communication skills.
• Superior written communication abilities.
• High degree of flexibility and adaptability.
• Sound judgement in decision-making.
• Highly organized and detail-oriented.
• Accurate in all tasks performed.
• Strong client focus.
• Reliable and dependable.
• Excellent time management skills.
• Accountable for responsibilities.
• Demonstrates due diligence.
• Quick learner with a proactive approach.

Work Environment & Conditions

• Fast-paced environment requiring quick adaptation.
• Ability to work effectively under pressure.
• Capable of meeting tight deadlines consistently.
• Strong attention to detail is paramount.
• Comfortable with repetitive tasks.
• May involve physically demanding aspects.

Key skills/competency

• Office Administration
• Bookkeeping Basics
• Data Entry
• Scheduling
• Correspondence Management
• Inventory Management
• Client Relations
• MS Office Suite
• Financial Administration
• Organizational Skills