Executive Administrative Assistant

Executive Administrative Assistant

The Executive Administrative Assistant will provide high-level administrative and organizational support to key executives and managers at Jabil, Inc., ensuring efficient operations and smooth communication.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, conferences, and travel.
• Prepare and edit correspondence, presentations, reports, and other confidential documents.
• Organize and coordinate internal and external meetings, including room preparation, materials, and minute-taking.
• Act as the primary point of contact for internal and external inquiries, filtering and directing communications appropriately.
• Manage and process expenses, invoices, and other financial documents.
• Coordinate and book domestic and international travel arrangements, including flights, accommodation, and transportation.
• Maintain organized and efficient physical and electronic filing systems.
• Assist in preparing reports, analyses, and data summaries as needed.
• Undertake special projects and tasks assigned by executive management.
• Maintain a high level of confidentiality and discretion at all times.

Qualifications

• Minimum of 3 years of proven experience as an Executive Administrative Assistant or in a similar senior management support role.
• High school diploma required; a university degree in business administration or a related field is preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Demonstrated ability to organize, prioritize tasks, and manage multiple projects simultaneously with attention to detail.
• Strong interpersonal skills and the ability to professionally interact with personnel at all levels.
• Discretion and the ability to handle confidential information.
• Proactiveness, initiative, and the ability to work independently with minimal supervision.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Knowledge of ERP or project management systems is a plus.

Fraud Alert

Legitimate job opportunities at Jabil can be found on our official website Jabil.com. No applicant should have to pay to access these employment opportunities. When applying for a job at Jabil, you will be contacted via the official Jabil portal with an email ending in @jabil.com; a direct phone call from a Jabil team member; or direct email with an @jabil.com email address. Jabil does not ask for payment for interviews or at any other time during the hiring process. Jabil will also not ask for personally identifiable information such as social security number, birth certificate, financial institution information, driver's license number, or passport information by phone or email. If you believe you are a victim of identity theft or fraud, please report it to the police at the following numbers and report it on the website where you found it. Call: 911 or 089.

Key skills/competency

• Executive Administrative Assistant
• Calendar Management
• Meeting Coordination
• Travel Arrangements
• Document Preparation
• Communication Skills
• Microsoft Office Suite
• Confidentiality
• Time Management
• Project Management