Junior Event Producer

About IW Group Inc.

IW Group is an integrated creative agency producing culture-shaping work for multiple brands. We create impactful campaigns and content that blend storytelling, culture, and innovation.

The Role of a Junior Event Producer

We are seeking a highly organized and motivated Junior Event Producer to join our team in supporting national experiential programs and events for a leading luxury spirits brand. This full-time role is ideal for someone with foundational event coordination experience who is eager to grow within a collaborative agency environment. The Junior Event Producer will support the planning and execution of national experiential programs and events, assisting with event logistics, vendor coordination, production documentation, and on-site execution. Reporting to the Account Supervisor and working closely with an Event Producer, this role plays a key part in delivering seamless, elevated brand experiences. The position also offers opportunities to support additional agency accounts as needed.

What You’ll Do

• Support pre-production and execution of national experiential programs.
• Prepare and maintain event documentation, including run-of-show schedules, contact sheets, guest lists, production grids, and internal trackers.
• Manage RSVP tracking, invitation lists, and guest communications in partnership with internal and external collaborators.
• Coordinate shipment, inventory tracking, and on-site setup of event materials, including POS, glassware, signage, credentials, and décor.
• Manage event inventory and oversee organization and upkeep of the event storage room.
• Support Senior Managers, Event Producers, and Account Teams with venue research, vendor outreach, budgeting, and timeline management.
• Process vendor invoices, expense reports, and contracts in accordance with agency finance and procurement procedures.
• Collaborate with security, facilities, creative, communications, and account teams to ensure all event needs are met.
• Provide administrative support, including planning decks, pre-meeting agendas, calendar management, meeting scheduling, travel coordination, and note-taking.
• Participate in on-site event execution, including setup, registration, guest relations, troubleshooting, and breakdown.
• Travel to event sites for pre-event planning, site visits, and execution.
• Maintain departmental databases, contact lists, and post-event recap and wrap reports.
• Support event strategy and execution as directed by senior team members.

What You’ll Bring

Education and Experience

• Minimum 1 year of professional experience in event coordination, event production, or a related field.
• Experience within luxury spirits, premium consumer brands, hospitality, or experiential marketing preferred.

Skills And Abilities

• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Clear written and verbal communication skills.
• Professional, service-oriented demeanor suited to luxury brand environments.
• Ability to work independently while supporting a larger team.
• Solutions-oriented mindset with adaptability on-site.

Technical Skills

• Proficient in Google Drive.
• Familiar with Microsoft SharePoint.
• Experience using Monday or similar project management tools.

Additional Requirements

• Must be based in or willing to work from New York City.
• Flexible schedule, including evenings and weekends as required.
• Ability to lift and move event materials.
• Willingness and ability to travel nationally up to 50%.

Benefits & Perks

• Hybrid work model (three in-office days per week).
• 20 PTO days annually.
• 20 paid holidays (including Thanksgiving & Christmas week).
• Birthday off.
• Year-round Flex Fridays (half-day Fridays).
• Competitive health, dental, and vision coverage.
• Employer-sponsored Life Insurance, Accidental Death & Dismemberment (AD&D), and Long-Term Disability (LTD) coverage.
• 401(k) with company match.
• Cell phone reimbursement.
• Employee referral program.
• Collaborative, growth-oriented team environment.

Company Culture

The Hybrid Work Model

IW Group operates on a hybrid schedule, with teams working in the office Tuesday through Thursday. This role is based in the New York office and will also involve working on-site at event venues, client locations, and other designated production sites. The Junior Event Producer can expect a dynamic, hands-on environment supporting experiential programs and luxury brand activations. Due to the nature of event production, project timelines may occasionally require extended hours, including early mornings, evenings, and weekends, particularly during event execution periods. This role requires frequent travel to support national experiential programs, including site visits, pre-event planning, and on-site execution. Candidates must be willing and able to travel up to 50% nationally as needed for client events.

Physical Requirements

Ability to sit, stand, walk, and perform general office and on-site event production tasks, including setup and breakdown. Must be able to lift and move event materials and supplies as needed. Vision abilities required include close vision for computer-based work and attention to detail in active event environments.

Equal Employment Opportunity

IW Group is committed to providing a safe, inclusive, and respectful work environment. IW Group provides equal employment opportunities for all employees and applicants without regard to race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation, or any other protected characteristic established by local, state, or federal law.

Key skills/competency

• Event Coordination
• Experiential Marketing
• Luxury Brand Management
• Project Management
• Vendor Management
• Event Logistics
• On-site Execution
• Administrative Support
• Google Drive Proficiency
• Monday.com