Job Overview
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Job Description
Operations Administrator
At ISCO, we put high value on appreciation and respect, and provide you with an opportunity to really make a difference. ISCO is a family owned and operated company born and raised in Louisville, KY that is focused on our team members’ growth. ISCO offers a standard benefits package of medical/dental/vision, and a 401k! ISCO Industries is an end-to-end piping solutions provider that specializes in HDPE, working with leading edge technology that makes us a market leader.
The Operations Administrator will assist the Plant Manager with the daily execution of administrative production activities and workflow scheduling. The Operations Administrator shall be proficient with work order processing. This activity includes compiling the required documents for the work order travelers, posting hours and bill of materials, closing the completed work orders, and completing traceability packets for natural gas steel stations.
Essential Duties
- Perform administrative activities associated with the effective management of work order processing including compiling, scanning, storing, and retrieving work order traveler documents.
- Understand Quality Management System (QMS) conformance. Ensure quality records shall be legible, readily identifiable, and retrievable.
- Ensure all work order traveler documents are completely filled out and signed as applicable.
- Daily review of hours posted to work orders verses hours worked.
- Perform general administrative functions such as typing, filing, faxing, copying and other clerical services as requested.
- Assist with Safety and Onboarding trainings.
- Source vendors, maintain adequate levels of office and Fabrication consumables, as well as assist coordination with contractors/projects as needed.
- Perform other duties as assigned.
Base Qualifications
- Associate's degree or equivalent knowledge, education and experience. Minimum of a high school diploma.
- Minimum of 3-5 years of data entry or inventory control
- Strong verbal and written communication skills.
- Possess excellent organizational skills.
- Proficient knowledge and business use of Microsoft Office products: Outlook, Word and Excel.
Key skills/competency
- Operations Administration
- Work Order Processing
- Data Entry
- Inventory Control
- Quality Management System (QMS)
- Microsoft Office Suite
- Organizational Skills
- Communication Skills
- Vendor Management
- Safety Training Assistance
How to Get Hired at ISCO Industries, Inc.
- Tailor your resume: Highlight your 3-5 years of data entry, inventory control, and administrative experience, emphasizing proficiency in Microsoft Office Suite, particularly Excel.
- Showcase QMS knowledge: Detail your understanding and application of Quality Management Systems, ensuring records are legible, identifiable, and retrievable.
- Emphasize organizational skills: Provide examples of your excellent organizational abilities in managing documents, sourcing vendors, and coordinating projects.
- Prepare for interviews: Be ready to discuss your experience with work order processing, your communication skills, and how you contribute to a team environment.
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