Workforce Administration Specialist

About Iron Mountain

At Iron Mountain, we believe that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain. We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Job Summary

Iron Mountain is seeking a motivated Workforce Administration Specialist to join our Global Workforce Administration team. In this role, you will be responsible for the accurate management of employee data and the seamless execution of local Human Resources administrative processes throughout the employee lifecycle. Our Workforce Administration team ensures consistent, effective, and compliant management of employee services to support our global workforce and maintain high organizational standards.

What You’ll Do

• Manage and maintain precise employee records and physical documentation to ensure full adherence to company policies and data privacy regulations.
• Collaborate with internal managers and outsourced Human Resources partners to resolve employee lifecycle cases and deliver high-quality administrative support.
• Ensure compliance with local government reporting requirements and internal standards by preparing accurate data submissions and managing termination processes.

What You’ll Bring

• Foundational experience in a Human Resources administrative, data entry, or similar support-focused role.
• Strong knowledge of Human Resources Information Systems (HRIS), such as Workday, and case management tools like ServiceNow.
• Proven ability to handle confidential information with high discretion while maintaining exceptional attention to detail in a fast-paced environment.
• Full professional proficiency in English, with the ability to communicate effectively across diverse internal teams.

What We Offer

• Competitive compensation and benefits package aligned with your professional experience.
• Flexible work options to support your work-life balance.
• Opportunities for continuous learning and professional growth within a global organization.

Key skills/competency

• Workforce Administration
• Employee Data Management
• HR Administrative Support
• Data Privacy Regulations
• HRIS (Workday)
• Case Management (ServiceNow)
• Compliance Reporting
• Confidentiality
• Attention to Detail
• Employee Lifecycle Management