Senior Officer, Fund Administration

About IQ-EQ

IQ-EQ is a leading Investor Services group, providing end-to-end solutions in administration, accounting, reporting, regulatory, and compliance for the global investment sector. With over 5,800 employees across 25 jurisdictions and assets under administration (AUA) exceeding US$750 billion, we partner with 13 of the world’s top-15 private equity firms. Our services are enhanced by a commitment to ESG, best-in-class technology, and a global data platform. Our people are our greatest asset, operating as trusted partners to clients, delivering intelligent solutions through technical expertise and strong relationships, driven by our purpose: to power people and possibilities.

The Role: Senior Officer, Fund Administration

As a Senior Officer, Fund Administration, you will be instrumental in validating corporate secretarial deliverables and upholding stringent quality standards. This role involves performing detailed reviews of corporate documentation, supporting complex processes, and acting as a key technical resource. Your primary focus will be on quality assurance and ensuring continuous compliance across all deliverables.

What You Will Do

• Review corporate secretarial documentation and client deliverables, applying relevant regulatory requirements and compliance standards.
• Maintain in-depth knowledge of client-specific requirements and proactively contribute to process improvement initiatives.
• Provide expert technical input on corporate secretarial matters, ensuring strict adherence to established procedures.
• Validate complex corporate filings and records, and conduct thorough reviews of statutory books and records.
• Document review findings and recommendations comprehensively, offering valuable technical input.
• Review operational procedures and actively contribute to the development of best practices within the team.
• Support complex transaction analysis, validating full compliance with all regulatory requirements.
• Execute payments, including preparing packs, inputting payments on various banking platforms, and maintaining payment logs.
• Prepare board packs, compiling necessary documents into board intelligence for publication to directors.
• Draft initial minutes and manage investor information updates on client investor portals, including static data management.
• Prepare investor notifications (drawdown notices, capital calls, distribution notices), drafting correspondence and ensuring secure delivery.
• Assist with the completion and resolution of action points arising from periodic reviews.
• Oversee junior staff, providing guidance and effectively managing task delegation.

What We Offer

• Comprehensive Remuneration: Motivating financial packages benchmarked against market rates, proportionate to your qualifications, experience, and skills.
• Wellbeing: HMO on Day 1 covering the primary member and up to two dependents at 100%, Group Life & Accident Insurance, and Mental Health Access via MindNation.
• Annual Leave: 26 paid leave days annually, plus all Philippine public holidays.
• Flexible Working: A hybrid model (70% WFH – 30% Onsite) with initial 60 days 100% onsite for onboarding, promoting an excellent work-life blend.
• Support and Development: Access to training, tools, and a development plan to foster continuous growth and skill enhancement.

About You

• Bachelor’s degree in Business Administration, Legal Management, Chartered Secretary qualification, LL.B (pre-law), Juris Doctor, or equivalent paralegal/related field.
• Minimum of 5 years of relevant experience in corporate secretarial roles.
• Extensive knowledge of relevant corporate and company laws and regulations in the applicable jurisdiction.
• Familiarity with corporate secretarial practices related to funds and special-purpose vehicles.
• Proficiency in CAS systems or similar corporate secretarial software is a significant advantage.

Skills And Key Behaviours

• Expertise in reviewing and validating corporate filings, records, and statutory documentation.
• Strong knowledge of regulatory compliance and quality assurance standards.
• Proven analytical skills for complex transactions and accurate reporting.
• Confidence in documenting review findings and contributing to process improvements.
• Ability to provide technical guidance on intricate corporate secretarial matters.
• Exceptional written and verbal communication skills.
• Superior organizational, prioritization, and analytical skills for effective responsibility management.
• Capability to mentor and provide constructive feedback to junior team members.
• Proactive and