Senior Officer, Fund Administration

Company Description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. We’re driven by our Group purpose, to power people and possibilities.

About the Role of Senior Officer, Fund Administration

As a Senior Officer, Fund Administration, you will be responsible for validating corporate secretarial deliverables and ensuring quality standards. In this role, you will perform detailed reviews of corporate documentation and supports complex processes while serving as a technical resource. You will focus on quality assurance and maintaining compliance standards across deliverables.

Key Responsibilities

• Review corporate secretarial documentation and client deliverables, applying regulatory requirements and compliance standards.
• Maintain strong knowledge of client-specific requirements and contribute to process improvement initiatives.
• Provide technical input on corporate secretarial matters and ensure compliance with established procedures.
• Validate complex corporate filings and records, and review statutory books and records.
• Document review findings and recommendations, and provide technical input on corporate secretarial matters.
• Review operational procedures and contribute to best practices development.
• Support complex transaction analysis and validate compliance with regulatory requirements.
• Carry out payments, including preparation of packs, inputting payments on various banking platforms, and maintaining payment logs.
• Prepare board packs, compiling documents into board intelligence prior to publication to directors.
• Draft first draft minutes and update/upload investor information on client investor portals, including managing static data updates.
• Prepare investor notifications (drawdown notices, capital calls, distribution notices, etc.), including drafting investor correspondence and password protecting where applicable.
• Assist with the completion/resolution of action points following periodic reviews (including 5Series update requests, filing, etc.).
• Oversee junior staff and manage task delegation.

What We Offer

• Comprehensive Remuneration: Motivating financial packages based upon market rates, proportionate to your qualifications, experience, and skills profile.
• Wellbeing: Additional social benefits such as private health and dental cover, life assurance, discounted gym membership, eye tests, and corporate GP access.
• Annual Leave: 25 days paid leave plus all UK public holidays, enhanced maternity and paternity leave, including shared parental leave and adoption leave.
• Flexible Working: Recognition of the value of flexible working and a commitment to ensuring an excellent work-life blend, open to conversations regarding flexible arrangements.
• Support and Development: Provision of the right training, tools, and a development plan to foster continuous skill growth and improvement.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Legal Management, Chartered Secretary qualification, LL.B (pre-law), Juris Doctor or equivalent paralegal, or a related field.
• Minimum 5 years of relevant experience in corporate secretarial roles.
• Extensive knowledge of relevant corporate and company laws and regulations in the applicable jurisdiction.
• Familiarity with corporate secretarial practices related to funds and special-purpose vehicles.
• Proficiency in using CAS systems or similar corporate secretarial software is a plus.

Skills & Behaviours

In addition to upholding our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

• Expertise in the review and validation of corporate filings, records, and statutory documentation.
• Knowledge of regulatory compliance and quality assurance standards, and in the analysis of complex transactions and ensuring accurate reporting.
• Confidence in documenting review findings and contributing to process improvement initiatives.
• Ability to provide technical guidance on corporate secretarial matters.
• Strong communication skills, both written and verbal, as well as organizational, prioritization, and analytical skills.
• Capability to mentor and provide constructive feedback to team members.
• Proactiveness and a “can-do” attitude in managing tight deadlines and pressure.

Key skills/competency

• Fund Administration
• Corporate Secretarial
• Regulatory Compliance
• Quality Assurance
• Legal Documentation
• Transaction Analysis
• Process Improvement
• Team Leadership
• Investor Relations
• Corporate Governance