Fund Administration Officer

Company Description

IQ-EQ is a leading Investor Services group, providing end-to-end solutions in administration, accounting, reporting, regulatory, and compliance for the global investment sector. With over 5,800 employees across 25 jurisdictions and over US$750 billion in assets under administration, we partner with 13 of the top-15 private equity firms worldwide. Our services are strengthened by a commitment to ESG, best-in-class technology, and innovative proprietary tools. Our people are our differentiator, acting as trusted partners to clients, delivering intelligent solutions through technical expertise and strong relationships. We are driven by our Group purpose: to power people and possibilities.

Job Summary: Fund Administration Officer

This entry-level corporate secretarial position at IQ-EQ is responsible for delivering basic corporate secretarial services under supervision. The role emphasizes standardized processes and routine administrative operations, while providing opportunities to develop core competencies. The Fund Administration Officer will handle low-complexity tasks within established frameworks, contributing to our comprehensive client service.

Core Responsibilities

• Execute basic corporate secretarial tasks following established procedures.
• Maintain accurate documentation and records within defined guidelines.
• Support routine administrative operations with guidance.
• Follow quality control processes and compliance requirements.
• Develop understanding of basic corporate secretarial requirements.

Tasks

• Draft basic minutes and board papers using templates.
• Process routine regulatory filings with relevant authorities.
• Update and maintain statutory books and records.
• Conduct basic file reviews following checklists.
• Support document preparation for meetings.
• Maintain client databases with guidance.
• Monitor basic statutory deadlines.
• Respond to routine administrative queries.
• Complete detailed operational checklists.

Qualifications

Educational Background

• Bachelor’s degree in Business Administration, Legal Management, Juris Doctor, or a related field.
• Additional certifications such as Chartered Secretary, LL.B (pre-law), or related paralegal qualifications are an advantage.

Professional Experience

• At least 2 years of experience in a corporate secretarial, administrative, or similar role.
• Experience in managing client service operations and handling multiple deliverables.
• Familiarity with CAS systems and/or corporate secretarial software is a plus.
• Exposure to corporate secretarial practices, particularly in funds and special-purpose vehicles, is an advantage.

Skills And Key Behaviors

• Proficient in drafting minutes, board papers, and processing regulatory filings with accuracy.
• Strong understanding of maintaining statutory books, records, and client databases.
• Ability to adhere to compliance and quality control standards.
• Skilled in using operational checklists and meeting statutory deadlines.
• Strong written and verbal communication skills.
• Excellent organizational and prioritization abilities.
• Proactive problem-solving and attention to detail.
• Meticulous, organized, and deadline-oriented.
• Demonstrates a “can-do” attitude and the ability to work under pressure.
• Collaborative and responsive to team guidance while maintaining a commitment to quality and accuracy.
• Professional and client-focused demeanor with a commitment to continuous learning and development.

Additional Information

Sustainability is central to IQ-EQ’s strategy, focusing on long-term relationships with employees, clients, and communities, while reducing environmental impact. We are committed to fostering an inclusive, equitable, and diverse culture, led by our Diversity, Equity, and Inclusion steering committee. Our learning and development programs, including PowerU and MyCampus, invest in employee career growth. Our hybrid working approach supports balance and flexibility, empowering our 5,800+ employees from 94 nationalities across 25 countries. Through IQ-EQ Launchpad, we support women managers launching their first fund. We are deeply invested in our clients' success, understanding it drives our own sustainability.

Key skills/competency

• Corporate Secretarial Services
• Regulatory Filings
• Statutory Records Maintenance
• Client Database Management
• Compliance Standards
• Quality Control
• Document Preparation
• Organizational Skills
• Attention to Detail
• Problem-Solving